How to bid on Space Planning and CMMS for the University of Massachusetts System

What the University of Massachusetts System is buying

The University of Massachusetts System is looking for vendors to provide space planning services and a computerized maintenance management system (CMMS). This is an opportunity for businesses that specialize in these areas to work with a large university system.

A CMMS helps manage maintenance operations, assets, and work orders efficiently. Space planning involves optimizing the use of physical space within an organization.

Key dates and what happens at the deadline

This Request for Proposals (RFP) was published on July 27, 2026. The deadline for submitting your bid is September 04, 2026, at 4:00 PM ET.

All bids must be submitted through the UMass bidding portal by the deadline to be considered. Late submissions may not be accepted.

Who this opportunity suits

This opportunity is suitable for technology firms and consulting services that specialize in space planning and computerized maintenance management systems. Vendors with experience in large institutional or educational settings may find this particularly relevant.

The solicitation is categorized under technology, indicating a need for robust, integrated solutions.

How to respond to this solicitation

To access the full bid documents and quoting instructions, you should go to COMMBUYS, the Commonwealth of Massachusetts procurement portal. Viewing the documents does not require an account.

Bids must be submitted through the UMass bidding portal. If you plan to quote electronically, you will need to register a free vendor account on COMMBUYS. Otherwise, follow the specific submission directions provided within the bid documents.

For any questions, you can contact Evanthia Tully at [email protected].

Practical tips for a competitive response

When preparing your response, clearly outline your experience with both space planning projects and CMMS implementations, especially for organizations similar in size and complexity to the University of Massachusetts System.

Focus on demonstrating how your proposed solution will meet the specific needs of the university. Provide concrete examples of past successes and highlight the benefits your services and system will bring, such as efficiency improvements or cost savings. Ensure all required forms and documentation are completed accurately and submitted on time through the specified portal.