How to bid on Udall Kitchen Preventative Maintenance for Departmental Offices

What the agency is buying

The Department of the Interior, Office of Facilities and Administrative Services, is seeking a small business to provide preventative maintenance for the Udall Kitchen. This is a Request for Quote (RFQ) for commercial services.

This opportunity is set aside for small businesses. The relevant North American Industry Classification System (NAICS) code is 811310, for Commercial and Industrial Machinery and Equipment (except automotive and electronic) Repair and Maintenance, with a size standard of $12.5 million. The Product Service Code (PSC) is J045, for Maintenance, Repair, and Rebuilding of Equipment.

Key dates and deadlines

This solicitation was published on July 23, 2026. There is a mandatory site visit on either Monday, August 3, 2026, at 2:00 PM Eastern, or Tuesday, August 4, 2026, at 2:00 PM Eastern. You must attend one of these site visits to be eligible to submit a quote.

Questions regarding the RFQ must be submitted by email no later than 10:00 AM Eastern on August 5, 2026. Quotes are due by 10:00 AM Eastern on August 14, 2026. Quotes submitted by vendors who did not attend the mandatory site visit will not be evaluated.

Who this opportunity suits

This opportunity is specifically for small businesses that specialize in the repair and maintenance of commercial and industrial machinery and equipment. Firms with experience in kitchen equipment maintenance would be well-suited for this bid.

Given the mandatory site visit, this opportunity is best for vendors who can easily send representatives to the site on the specified dates.

How to respond

To access the solicitation, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents.

To attend the mandatory site visit, email the Contracting Officer with the subject line “RFQ 140D0426Q0740 Site Visit Attendance”. Include a list of all attendees from your company, their titles, phone numbers, and your preferred attendance day. All visitors need a REAL ID to enter the building. Any questions arising from the site visit must be submitted in writing to the Contracting Officer afterward.

Submit all questions by email to [email protected] with “Questions – RFQ # 140D0426Q0740” in the subject line. Quotes must be emailed to the same address by the deadline, with the subject line “Quote for RFQ 140D0426Q0740”. Be aware of the 25MB email size limit; use multiple numbered emails if necessary for larger files. Mailed, hand-delivered, or faxed quotes will not be accepted.

Tips for a competitive response

Since a site visit is mandatory, ensure your team attends and takes thorough notes. This visit is crucial for understanding the scope of work and the condition of the equipment, which will inform your quote.

Pay close attention to all deadlines, especially for questions and quote submission. Submitting questions by the deadline allows the agency to provide clarifications that could be vital for your proposal. Ensure your quote clearly addresses all requirements outlined in the RFQ. Double-check that your email subject lines match the exact format requested by the agency to ensure proper delivery and processing of your submission.