How to bid on UCSC Sponsored Projects Lifecycle SaaS for University of California

What the agency is buying

The University of California, Santa Cruz (UCSC) is seeking a software-as-a-service (SaaS) system. This system will be used to manage the entire lifecycle of sponsored projects.

This opportunity is for technology vendors who can provide comprehensive SaaS solutions for project management, particularly those with experience in academic or research-sponsored projects.

Key dates and deadlines

The response window for this Request for Proposal (RFP) opened on July 27, 2026. All proposals must be submitted by August 24, 2026, at 8:00 PM ET. It is important to submit your response before this deadline to be considered.

Who this opportunity suits

This opportunity is ideal for technology companies specializing in enterprise software solutions, particularly those offering SaaS platforms for project management, research administration, or grant lifecycle management. Firms with a proven track record of implementing systems within educational or research institutions would be well-suited.

The relevant category for this solicitation is technology, specifically software and IT services.

How to respond

To access the solicitation, you need to go to the University of California's GEP SMART public sourcing board. You can find this event by searching for its RFx number, 004013-Jun2026. The buyer contact for this RFP is Alea Lampman.

To download documents, view the full event details, or submit your proposal, you will need to register a free supplier account on the GEP SMART platform. Ensure you complete this registration and submit your response before the August 24, 2026 deadline.

Tips for a competitive response

When preparing your proposal, clearly demonstrate your SaaS system's capabilities in managing all phases of a sponsored project lifecycle. Highlight features that address common challenges in research administration, such as compliance, reporting, and financial tracking.

Provide specific examples or case studies of how your solution has successfully supported similar institutions. Detail your implementation process, training, and ongoing support services. A strong proposal will not only meet the stated requirements but also show a clear understanding of the unique needs of a university setting for sponsored projects.