How to bid on Two Front-Mount Mowing Machines for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is looking to purchase two new front-mount mowing machines for the Cheyenne VA Medical Facility in Cheyenne, Wyoming. These machines are needed due to an increase in grounds maintenance requirements.

The solicitation specifies Kubota F2690 series or equal, with several required upgrades. These include a suspension seat, remote hydraulic kit, 72-inch mower deck, hard cab enclosure, cab heater, cab sealing kit, roof-mounted LED strobe lights, interior rearview mirror, male quick hitch, 72-inch front blade, and rear LED work lights.

This is a total small-business set-aside, meaning only small businesses are eligible to bid. Delivery of the machines is required within 60 days after the order is received, to the Cheyenne VA Medical Facility.

Key dates and what happens at the deadline

The solicitation was published on July 29, 2026. If you have questions about this opportunity, they must be submitted by August 5, 2026, at 10:00 AM Mountain Time.

Quotes are due by August 12, 2026, at 10:00 AM Mountain Time. All offers and questions must be submitted via email to Charlie Gritzmacher at [email protected]. Telephone inquiries will be redirected to email.

Who this opportunity suits

This opportunity is a total small-business set-aside, making it suitable for small businesses specializing in equipment sales, particularly those dealing with lawn and garden tractors and related equipment. The associated NAICS code is 333112, Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing, with a small business size standard of 1,500 employees.

Vendors who can supply Kubota F2690 series machines or equivalent models with all specified upgrades and attachments will be well-suited for this bid. The VA is seeking new machines, not used or refurbished.

How to respond to this solicitation

To respond, you must submit your quote via email to [email protected] by the deadline. Ensure your quote includes pricing for two units, covering the base machine and all required upgrades and attachments as a single line item.

If you are offering an “or equal” product, you must clearly identify the item by brand name and make or model number. You must also include descriptive literature such as illustrations or drawings, or a clear reference to previously furnished descriptive data. Clearly describe any modifications you plan to make to ensure your product conforms to the solicitation requirements. The contracting officer will evaluate “equal” products based on the information you provide.

Your small business socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS) database at the time of quote submission and award. Failure to do so will result in your quote being considered non-responsive.

Practical tips for a competitive response

Carefully review all specifications for the Kubota F2690 series or equal machines, including every listed upgrade and attachment. Your quote must clearly demonstrate that your proposed equipment meets or exceeds all salient characteristics.

Ensure your pricing is competitive and covers all aspects of the requirement, including delivery to Cheyenne, Wyoming, within 60 days after receipt of order. The award will be made on an “All or Nothing Basis,” so partial offers will not be considered.

Double-check that your company's registration and small business status are current and verifiable in the System for Award Management (SAM) and the SBA Small Business Certification (SBS) database. This is a mandatory requirement for consideration.