How to bid on Tree Maintenance Services for Dallas - Ft. Worth National Cemetery

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking tree maintenance services for the Dallas–Ft. Worth National Cemetery in Dallas, Texas. This opportunity is a 100% set-aside for certified service-disabled veteran-owned small businesses (SDVOSB). The contract will be a single award Purchase Order with no option periods, and the performance period is 120 days after the award date.

This is a chance for eligible SDVOSBs to provide essential upkeep for a national cemetery, contributing to the respectful maintenance of these important grounds.

Key dates and what happens at the deadline

The solicitation was published on July 24, 2026. An optional site visit is scheduled for August 11, 2026, or August 12, 2026, at 10:00 AM local time at the Admin/Maintenance Building. All questions regarding the solicitation must be submitted via email to the contracting officer by August 13, 2026, at 3:00 PM EST.

Quotes are due no later than August 21, 2026, at 3:00 PM EST. Offers received after this time will be considered late and will not be evaluated for award. The government intends to make an award without discussions.

Who this opportunity suits

This opportunity is specifically for certified service-disabled veteran-owned small businesses (SDVOSBs) with an active and current registration with the SBA Veteran Small Business Certification (Vet Cert). The applicable North American Industrial Classification System (NAICS) code is 561730, which covers landscaping services, with a business size standard of $9.5 million.

Firms specializing in tree care, arboriculture, and general landscaping services, particularly those with experience in large-scale grounds maintenance, would be well-suited for this work.

How to respond to this solicitation

To access the solicitation, click “View original source” on the portal. If you land on the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

All prospective offerors must be registered with the System for Award Management (SAM) at sam.gov and complete the Online Representations and Certifications Application (ORCA) prior to the solicitation closing date. SDVOSB concerns must also have an active/current registration with the SBA Veteran Small Business Certification (Vet Cert) at veterans.certify.sba.gov. Failure to comply with these registration requirements will result in ineligibility.

Quotes must be submitted in three separate documents: Volume A - Administrative, Volume B - Technical, and Volume C - Price. Volume A should include your legal business name, address, SAM UEI, point of contact, telephone, email, capabilities statement, and subcontractor participation document (or a clear statement of self-performance). The full instructions for all volumes are in the solicitation documents.

Practical tips for a competitive response

Carefully review all attachments, especially Attachment A - Statement of Work, Attachment B – DFW Tree Maintenance Maps and Worksheets, and Attachment C - Price Schedule. These documents will detail the exact scope of work and pricing requirements. Ensure your quote directly addresses all requirements outlined.

Consider attending the optional site visit on August 11 or 12, 2026. This is an excellent opportunity to understand the specific conditions of the Dallas–Ft. Worth National Cemetery and to ask clarifying questions. If you cannot attend, you may send a subcontractor or other representative.

Submit any questions to the contracting officer via email by the August 13, 2026, deadline. Do not rely on telephone inquiries. Pay close attention to any amendments issued in response to questions, as your quote must endorse these amendments to be considered eligible for award. Ensure your quote strictly adheres to the requested format and submission instructions, as deviations may lead to ineligibility.