How to bid on Tree and Arborist Services for WV Division of Highways

What the agency is buying

The West Virginia Division of Highways is seeking an open-end contract for tree and arborist services statewide. This means the agency will order services as needed over the contract period. This is a good opportunity for businesses specializing in forestry machinery and equipment, aerial lifts, traffic control, and related labor and refuse transportation fees.

The agency needs these services to maintain highways across the state. An open-end contract can provide a steady stream of work for the awarded vendor.

Key dates and deadlines

The solicitation was published on July 22, 2026. All bids must be submitted by August 06, 2026, at 10:30 AM ET. It is important to submit your bid on time through one of the accepted methods.

Questions about the solicitation must be submitted in writing to [email protected] before the question period deadline, which is detailed in the Instructions to Vendors Submitting Bids document.

Who this opportunity suits

This opportunity is suitable for firms that provide tree and arborist services, including those with capabilities in traffic control, aerial lifts, and forestry machinery. Vendors should be prepared to offer services statewide.

To be considered for this contract, your business must be registered with the West Virginia State Purchasing Division and compliant with several state agencies, including the WVSOS, Tax Department, Worker's Compensation, and Unemployment Insurance.

How to respond

To access the full solicitation details and documents, go to the wvOASIS Vendor Self Service portal. Once there, open 'View Published Solicitations' and search for solicitation number ARFQ-0803-DOT2700000006-1. You will need to register a free vendor account to download documents and submit your response.

Bids must be submitted through wvOASIS, by mail, hand delivery, or fax to 304-558-0047. Email bids are not accepted. Ensure you download all information, including the complete solicitation and pricing pages, and sign all required pages.

Tips for a competitive response

Carefully review all three documents posted with the solicitation. Pay close attention to the pricing pages and any specific requirements for service delivery. Ensure all necessary forms are signed and included with your submission.

Given the requirement for state registration and compliance with multiple agencies, start verifying your status with the WVSOS, Tax Department, Worker's Compensation, and Unemployment Insurance early. Any issues with compliance could prevent you from being awarded the contract.

Since this is an open-end contract, clearly outline your capacity to provide services statewide and respond to orders as needed. Highlight any experience with similar large-scale or on-demand service contracts.