How to bid on a 2026 Toyota HiAce Cargo Van for the U.S. Embassy in Conakry

What the Embassy is buying and why it matters

The U.S. Embassy in Conakry, Guinea, is requesting quotes for a new 2026 Toyota HiAce Commuter GL long-wheelbase cargo van. This vehicle needs to be a left-hand drive model with a 2.8L turbo-diesel engine and a rear lift platform.

The embassy requires the vehicle to be delivered to the port of Conakry. The embassy will manage customs clearance and transport the van to its final destination. This is an opportunity for automobile dealerships and other responsible vendors to supply a specific vehicle model to a U.S. government entity abroad.

Key dates and what happens at the deadline

The solicitation was published on August 07, 2026. All offers must be submitted by August 28, 2026, at 11:59 PM GMT. This is a firm deadline, and late submissions will not be considered.

At the deadline, the U.S. Embassy will review all submitted technical and financial offers. The contract will be awarded to the lowest priced, technically acceptable offeror.

Who this opportunity suits

This opportunity is suitable for automobile dealerships and responsible vendors who can supply a 2026 Toyota HiAce Commuter GL cargo van that meets the detailed specifications. Vendors should be able to deliver the vehicle to the port of Conakry, Guinea.

The relevant NAICS code for this procurement is 441110, Automobile Dealers, indicating that firms specializing in vehicle sales are the primary target for this solicitation.

How to respond to this solicitation

To respond, you must submit two separate offers: a technical offer and a financial offer, including shipping costs. These must be sent as separate documents.

Offers must be submitted via email to [email protected]. Ensure you cite the solicitation number 19GV1026Q0017 in the subject line of your email. For technical questions, contact Francis KAMANO at [email protected].

Practical tips for a competitive response

Ensure your technical offer strictly adheres to all specified vehicle requirements, including model, configuration, drive type, engine, wheelbase, and the rear lift mechanism. Any deviation could lead to your offer being deemed technically unacceptable.

Your financial offer should be competitive and clearly itemize all costs, including the vehicle price and shipping to the port of Conakry. Remember, the award will go to the lowest priced, technically acceptable offeror.

All contractors must be registered in the System for Award Management (SAM) database prior to contract award. It is highly recommended to complete or update your SAM registration, including information on covered telecommunications equipment, before submitting your quotation.