How to bid on Temporary Grounds Maintenance services for the Department of State

What the agency is buying and why it matters

The U.S. Department of State is seeking a contractor to provide temporary grounds maintenance services for a government property located in Tallinn, Estonia. This contract covers year-round care, including biweekly lawn and grounds maintenance during the growing season, seasonal cleanups, and weekly snow and ice clearing in winter.

This opportunity is for firms that can provide comprehensive outdoor property maintenance, ensuring the grounds remain neat, clean, and safe across all seasons. The contractor will be responsible for providing all necessary labor, transportation, and equipment, as well as compliant disposal of organic waste and winter gravel.

Key dates and what happens at the deadline

This solicitation was published on July 21, 2026. All responses must be submitted by August 21, 2026, at 4:00 AM ET. It is important to submit your proposal before this deadline, as late submissions are typically not considered.

Who this opportunity suits

This opportunity is suitable for businesses specializing in facilities maintenance, particularly those with experience in groundskeeping, landscaping, and snow removal services. Given the location, firms with operations or partnerships in Tallinn, Estonia, would be well-suited.

The scope of work requires a contractor capable of handling diverse tasks, from precise lawn mowing and debris removal to heavy snow clearing and gravel application, adhering to local environmental regulations for waste disposal.

How to respond to this solicitation

To access the full solicitation details and prepare your response, you will need to go to the original source portal. Click the "View original source" link. If the first click takes you to the portal's homepage, click the link again to navigate directly to the bid.

You may need to create a free account on the portal to view all associated documents. For some bids, an account may not be necessary to access the information.

Tips for preparing a competitive response

When preparing your response, clearly detail your experience with similar grounds maintenance projects, especially those involving seasonal transitions and varied tasks like snow removal and organic waste disposal. Highlight your ability to provide all necessary labor, transportation, and equipment as required by the solicitation.

Ensure your proposal addresses all specified service dates and operational seasons, demonstrating a clear understanding of the year-round requirements. Emphasize your plan for compliant disposal of waste materials and your approach to maintaining safety standards for ice control and snow removal.