How to bid on Tele-Town Hall Services for the VA Omaha Medical Center

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking virtual town hall services for the VA Nebraska Western Iowa Health Care System and the Sioux Falls VA Health Care System. This is an opportunity for small businesses to provide important communication services to support veterans' healthcare.

The VA plans to award one firm-fixed-price Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The base period of performance is from September 1, 2026, to August 31, 2027, with the potential for four additional one-year option periods.

Key dates and deadlines

This solicitation was published on July 24, 2026. If you have technical questions, they must be submitted via email to the Contracting Officer by 8:00 AM Central Time on July 29, 2026.

Quotes are due by 8:00 AM Central Time on August 7, 2026. It is your responsibility to ensure your complete quote is received by the Contracting Officer before this deadline.

Who this opportunity suits

This procurement is a total set-aside for small businesses. The NAICS code is 517810, with a size standard of $40 million. This opportunity is suitable for professional services firms specializing in communication, event management, or virtual meeting platforms.

To be eligible, prospective offerors must be registered and have a current status in the System for Award Management (SAM) database at the time of submitting their offer.

How to respond to this solicitation

To access the solicitation documents, click the “View original source” link. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

Quotes must be emailed to the Contracting Officer, Curt LaRose, at [email protected]. Ensure your quote is sent before the closing date and time.

Tips for a competitive response

Carefully review all attached solicitation documentation, including FAR provisions 52.212-1, 52.212-2, 52.212-3, and FAR clause 52.212-4, as well as any additional requirements listed. These documents contain critical details for your submission.

Since this is an IDIQ contract with option periods, clearly demonstrate your capacity to provide consistent, high-quality services over an extended timeframe. Highlight your experience with similar virtual event services, especially for government or large organizations.

Ensure your SAM registration is active and up-to-date. Any discrepancies could lead to your quote being deemed non-responsive. Submit any technical questions well before the deadline to receive clarification, which can help you tailor a more precise and compliant quote.