How to bid on HVAC Package Installation for TDCJ Gist Unit

What the agency is buying

The Texas Department of Criminal Justice (TDCJ) is seeking bids for an HVAC unit package. This includes the unit itself, its installation, and training for agency staff. The work will be performed at the Gist Unit in Beaumont, Texas.

This is an opportunity for small businesses to provide essential facility upgrades to a state agency. The estimated value for this procurement is $379,500.

Key dates and deadlines

The solicitation was published on July 01, 2026. All bids must be submitted by August 07, 2026, at 4:00 PM ET. It is crucial to submit your response before this deadline, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in facilities management, particularly those with expertise in HVAC system procurement, installation, and training. Firms with experience in commercial or institutional HVAC projects would be well-suited to respond.

The relevant category for this work is facilities, specifically related to heating, ventilation, and air conditioning.

How to respond

To access the full solicitation documents and learn how to respond, you need to view the original posting on the Texas Electronic State Business Daily (ESBD). The solicitation number is IW256644. Viewing the posting and its associated documents is public and does not require an account.

Once you have reviewed all the details, submit your response as directed within the posting before the stated deadline.

Tips for preparing a competitive response

When preparing your bid, ensure you thoroughly understand all requirements for the HVAC unit package, installation, and training. Provide clear and detailed descriptions of the equipment you propose and your installation methodology.

Highlight any relevant experience your firm has with similar projects, especially those involving state agencies or correctional facilities. Clearly outline your training plan to demonstrate how agency staff will be effectively prepared to operate the new system. Double-check all pricing and ensure your submission is complete and accurate before the deadline.