Bid guide
How to bid on T-38 Virtual Reality Part Task Trainer (VRPTT) Maintenance for DEPT of Defense
What the Air Force is buying and why it matters
The Department of Defense, specifically the Air Force, is seeking repair, maintenance, and modernization support for the T-38 Virtual Reality Part Task Trainer (VRPTT) at Whiteman Air Force Base, Missouri. This contract is for a base period of one year, with four additional one-year option periods and one six-month option period.
This opportunity is for specialized technology services, focusing on the upkeep and updates of a critical training system. While this is a sole-source requirement, understanding the scope can be valuable for future related opportunities.
Key dates and what happens at the deadline
The solicitation was published on August 04, 2026. Quotes are due by August 19, 2026, at 12:00 PM Central Time (1:00 PM ET).
All quotes must be submitted by this deadline. The government intends to award a purchase order without discussions, but reserves the right to request clarifications if needed. The government also reserves the right to cancel this Request for Quote (RFQ).
Who this opportunity suits
This is a sole-source requirement, with the intended awardee being CAE USA, Inc. The Air Force states that CAE USA, Inc. is the developer of the proprietary source code for the T-38A VRPTT and is the only entity with the specialized technical capability and proprietary data to sustain, maintain, and modernize the system.
Vendors interested in similar technology maintenance and modernization contracts should note the specific requirements for proprietary knowledge and technical expertise. The North American Industry Classification System (NAICS) code for this acquisition is 541511, for which the small business size standard is $34 million.
How to respond to this solicitation
To respond, you must email your quote to both [email protected] and [email protected]. Ensure the RFQ number, FA462526Q1032, is included in the subject line of your email.
Your quote must be valid for 90 days and should demonstrate your ability to meet the requirements outlined in the attached Performance Work Statement. It must include a completed version of the attached Bid Schedule with associated prices, or a company's price list can be used instead.
Practical tips for preparing a competitive response
Even for a sole-source requirement, it is important to submit a complete and accurate quote. Carefully review all attached documents, including the Performance Work Statement (PWS), Bid Schedule, and the clauses and provisions.
Ensure your company is registered and has an active status in the System for Award Management (SAM) at www.sam.gov. Also, confirm you meet the CMMC Level 1 (self) certification requirements, as this will be required upon award. Pay close attention to the specific instructions for submitting your quote, including sending it to both email addresses and including the RFQ number in the subject line.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.