Bid guide
How to bid on Syringe Pumps for White River Junction VAMC
What the VA is buying and why it matters
The White River Junction VA Medical Center is conducting market research for ICU Medical Medfusion 4000 syringe infusion pumps. This includes the pumps themselves, PharmGuard software, various accessories, full installation, configuration, calibration, and training for staff. The VA needs these pumps for precise small volume drug delivery in multiple clinical environments.
This is an opportunity for vendors to show their capability to provide specialized medical equipment and related services to a VA facility. While this is not a solicitation for bids, a strong response can position your company for future opportunities.
Key dates and what happens at the deadline
Responses to this market research are due by August 17, 2026, at 1:00 PM ET. This is a firm deadline. All responses must be submitted via email by this time. No paper submissions will be accepted.
After the deadline, the VA will review the submitted information to identify qualified sources. This notice is for market research only, so no contract will be awarded directly from these responses. It helps the VA plan for a potential future solicitation.
Who this opportunity suits
This opportunity is suitable for businesses, both large and small, including Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs), that can supply ICU Medical Medfusion 4000 syringe infusion pumps. Your firm should have experience with the installation and clinical training of similar medical devices.
Specifically, this is for companies that are authorized distributors or resellers of ICU Medical/Smith Medical products, as proof of this status is requested. Firms in the healthcare equipment and services category are the primary fit.
How to respond to this RFI
To respond, you must submit your information via email to [email protected]. The subject line of your email must be: Sources Sought Medfusion 4000 Syringe Pumps (WRJ VAMC).
Your response should include your company name, SAM UEI, CAGE code, business size, and socioeconomic status. You must also provide a capability statement detailing your ability to provide the pumps, software, accessories, installation, and training. Include proof of authorized distributor status and estimates for delivery and lead time. Finally, provide past performance information on relevant projects from the last 3-5 years involving medical infusion devices.
Tips for preparing a competitive response
Even though this is market research and not a solicitation, treat your response professionally. Clearly address all requested information, ensuring your capability statement directly reflects your ability to meet the VA's specific requirements for the Medfusion 4000 pumps, software, installation, and training.
Highlight any experience your company has working with VA facilities or other government agencies, especially concerning medical device deployment and staff training. Ensure your authorized distributor certification is current and easily verifiable. While pricing is not requested, demonstrating a clear understanding of the scope and your ability to deliver comprehensively will be beneficial.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.