Bid guide
How to bid on Oil Water Separator Cleaning Maintenance for the DEPT of Defense
What the agency is buying and why it matters
The Department of Defense is conducting market research to find companies capable of providing cleaning and maintenance services for oil-water separators at Joint Base Lewis-McChord (JBLM) in Washington. This is an opportunity for vendors to inform the government about their capabilities for this specific type of environmental service.
This is a Sources Sought Notice, meaning the government is gathering information, not asking for bids yet. Your response helps them decide if a future contract will be set aside for small businesses or competed openly. Showing your firm's qualifications now can position you for a potential future solicitation.
Key dates and what happens at the deadline
The deadline for submitting your capabilities statement is August 14, 2026, by 12:00 p.m. Pacific Standard Time. This is a firm deadline for submitting your information.
After this date, the government will review all submitted capabilities statements. They will not acknowledge receipt of submissions or provide feedback. This notice does not guarantee a future solicitation, but if one is released, it will be posted on sam.gov.
Who this opportunity suits
This opportunity is suitable for firms specializing in waste management services, particularly those with experience in cleaning and maintaining oil-water separators. The relevant NAICS code is 562998, 'All Other Miscellaneous Waste Management Services,' with a small business size standard of $16.5 million.
Small businesses, including those in socioeconomic categories such as 8(a), SDB, HUBZone, SDVOSB, and WOSB, are especially encouraged to respond to help the government determine if a set-aside is appropriate for a future solicitation.
How to respond to this RFI
To respond, you must email a capabilities statement of no more than two pages to [email protected]. Do not make telephone inquiries, as they will not be accepted.
Your capabilities statement should include your company profile (name, point of contact, phone, email, CAGE code, UEI number, business size, and socioeconomic status), your interest in competing as a prime contractor or any planned teaming arrangements, and up to three examples of similar contracts completed within the last three years. For each past project, provide the contract number, agency/client, dollar value, scope and quantity (number of separators, waste type), and whether it required confined space entry or emergency callouts.
Tips for preparing a competitive response
Focus on clearly demonstrating your firm's direct experience with oil-water separator cleaning and maintenance. Highlight any specific expertise related to hazardous versus non-hazardous waste and any experience with confined space entry or emergency callouts, as these were specifically requested.
Ensure your capabilities statement is concise and adheres strictly to the two-page limit. Organize your information logically, making it easy for the government to quickly assess your qualifications. Clearly state your small business status and any socioeconomic categories to support potential set-aside decisions.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.