How to bid on Swimming Pool Maintenance and Repairs for TX Health & Human Services

What the agency is buying

The Texas Health and Human Services Commission (HHSC) is seeking contractors to provide swimming pool maintenance and repair services at the Richmond State Supported Living Center in Richmond, Texas. This is an opportunity for businesses specializing in pool services to secure a contract with an estimated value of $125,000.

Key dates and deadlines

This solicitation was published on July 25, 2026. Bidders must attend one of two mandatory on-site visits: either July 28, 2026, at 10:30 AM Central Time, or July 29, 2026, at 10:30 AM Central Time. Failure to attend one of these visits will result in disqualification.

The deadline for submitting questions or clarifications is July 31, 2026, at 10:30 AM Central Time. Responses to questions will be posted by August 5, 2026. All bids must be received by August 14, 2026, at 10:30 AM Central Time. The anticipated contract start date is September 1, 2026.

Who this opportunity suits

This opportunity is suitable for businesses with expertise in swimming pool maintenance and repair. Firms with experience in commercial or institutional pool services, particularly those familiar with the requirements of state-supported living centers, would be a good fit. The work is located in Richmond, Texas, so local or regional contractors are encouraged to consider this bid.

How to respond

To access the solicitation, go to the Texas Electronic State Business Daily (ESBD) and find solicitation HHS0017422. You do not need an account to view the posting or its associated documents.

A mandatory on-site visit is required. You must attend either the July 28 or July 29, 2026, visit at 10:30 AM Central Time at the Richmond State Supported Living Center, 2100 Preston St., Richmond, TX 77469. Meet at the Administration building. Attendees must sign an attendance log. If you require ADA accommodations for the on-site visit, contact the Sole Point of Contact at least 72 hours in advance. After attending the mandatory visit, submit your response as directed in the posting before the August 14, 2026, 10:30 AM Central Time deadline. The point of contact for this solicitation is Gilbert Munoz.

Tips for a competitive response

Since an on-site visit is mandatory, use this opportunity to thoroughly understand the scope of work and the specific conditions of the pools. Take detailed notes and ask clarifying questions during the visit. This will help you prepare a more accurate and competitive bid.

Ensure your proposal clearly outlines your experience with similar facilities and the qualifications of your staff. Detail your approach to both routine maintenance and unexpected repairs, including your response times and availability. Pay close attention to all instructions in the solicitation documents to ensure your submission is complete and compliant.