How to bid on Medical Supplies for the Department of State

What the agency is buying

The U.S. Department of State is seeking a vendor to supply and deliver medical supplies. This is an opportunity for businesses that can provide these specific goods to the U.S. Government.

The government intends to award a contract or purchase order to the responsible company that submits an acceptable offer at the lowest price. The award may be made based on initial quotations without further discussions.

Key dates and deadlines

The deadline for submitting your quotation is August 10, 2026, at 4:00 PM Philippine local time. No quotations will be accepted after this time. Questions about the solicitation were due by July 17, 2026.

It is important to submit your complete quotation by the specified deadline to be considered for this opportunity.

Who this opportunity suits

This opportunity is suitable for companies that specialize in providing medical supplies. Vendors should be prepared to deliver these supplies as required by the U.S. Government.

Firms in the healthcare supply category with a focus on product delivery will find this solicitation relevant.

How to respond

To respond, you must submit your quotation electronically to [email protected]. Your submission must be in English and incomplete proposals will not be accepted.

Your quotation must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. The total file size must not exceed 10MB. If your submission exceeds 10MB, you must send it in separate files attached to separate emails, with each file being less than 10MB.

You must also complete and submit the SF-1449 form, Section I (Pricing), Section 5 (Representations and Certifications), and any additional information required in Section 3 of the solicitation. Proof of SAM registration is also required.

Tips for preparing a competitive response

Ensure your company is registered in the System for Award Management (SAM) database. This is a mandatory requirement, and failure to be registered at the time of proposal submission may result in your offer not being considered.

Carefully review all sections of the Request for Quotations, especially Section 3 for instructions and Section I for pricing. Make sure your pricing is competitive and accurately reflects the scope of work.

Double-check that all required documents, including the SF-1449, pricing, representations and certifications, and proof of SAM registration, are completed and included in your submission. Adhere strictly to the specified file formats and size limits for electronic submission.