Bid guide
How to bid on 2026/2027 Motor Vehicles for the Department of State
What the Department of State is buying
The United States Embassy in Kingston, Jamaica, is seeking quotations for the supply and delivery of three new 2026 SUVs. Specifically, they need two hybrid five-seat, two-wheel-drive SUVs and one 2.7L four-wheel-drive, seven-seat SUV. Vendors should ensure their proposed vehicles meet or exceed the detailed minimum specifications provided in the solicitation.
This opportunity is for authorized vehicle dealers who can manage the full delivery process. Quotes must include all costs associated with shipping, customs clearance, duties, and related charges to deliver the vehicles to 30 Monroe Road, Kingston, Jamaica. The Embassy will not handle customs clearance or pay duties independently.
Key dates and what happens at the deadline
The solicitation was published on July 20, 2026. The deadline for submitting your quotation is August 10, 2026, at 2:00 PM ET. All required documents, including your compliance checklist, pricing, warranty information, product literature, service support statement, and completed NDAA representations, must be emailed by this time.
Late submissions will not be considered. Ensure all parts of your quotation are complete and sent to the specified email address before the deadline.
Who this opportunity suits
This opportunity is suitable for authorized vehicle dealers with an active registration in the System for Award Management (SAM). Firms should specialize in vehicle sales and have the capability to handle international logistics, including shipping, customs, and duties, for delivery to Jamaica.
The solicitation is categorized under equipment, specifically motor vehicles. Vendors should be prepared to demonstrate that their proposed vehicles meet the exact specifications or offer approved equivalents.
How to respond
To respond, you must email your quotation with completed NDAA889 representations to [email protected]. Your quotation should be in USD, excluding duties and taxes, but must factor in all delivery-related costs such as shipping, customs clearance, and duties to 30 Monroe Road, Kingston, Jamaica.
Include a compliance checklist detailing how your quoted vehicle specifications meet or exceed the minimum requirements. Also provide supply availability, delivery time, warranty information, detailed product literature, and a statement of service support and availability of spares from a locally authorized dealer.
Tips for preparing a competitive response
Carefully review all vehicle specifications and ensure your proposed vehicles either meet or exceed each requirement. Clearly document this compliance in your checklist. Any deviation should be noted and justified as an approved equivalent.
Provide a comprehensive cost breakdown that clearly shows all components included in your total price, especially those related to delivery, shipping, customs, and duties. Transparency in pricing can build confidence. Ensure your SAM registration is active and all required forms, like the NDAA representations, are fully completed and submitted with your quote.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.