How to bid on stormwater maintenance for Culpeper National Cemetery, VA

What the VA is buying and why it matters

The Department of Veterans Affairs needs stormwater maintenance services for Culpeper National Cemetery in Culpeper, Virginia. This is a small-business set-aside opportunity, meaning only small businesses can bid.

The contract includes a base period and four potential option years. This structure offers a stable, long-term opportunity for the selected vendor to provide essential services to a national cemetery.

Key dates and what happens at the deadline

The solicitation was published on July 31, 2026. A site visit is scheduled for Thursday, August 6, 2026. All questions must be submitted by email no later than August 10, 2026, at 2:00 PM Eastern.

Quotes must be submitted electronically via email by August 20, 2026, at 12:00 PM Eastern. Failure to submit all required documents by this deadline may result in your quote being considered non-responsive.

Who this opportunity suits

This opportunity is specifically for small businesses in the stormwater maintenance or related services sector. The applicable NAICS code is 561730, and the business size standard is $16.5 million.

Vendors should have experience in herbicide and fertilizer services, as this is a key area for evaluation. Firms that are Service-Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) must have active certification with the SBA.

How to respond

To respond, you must be registered with the System for Award Management (SAM) at sam.gov and complete the Online Representations and Certifications Application (ORCA) before the solicitation closes. SDVOSB and VOSB concerns must also have an active registration with veterans.certify.sba.gov.

Quotes must be emailed to Marshand Boone, the Contracting Officer, at [email protected]. Your submission must consist of four separate files: Volume A (Company information), Volume B (Relevant experience), Volume C (Past Performance), and Volume D (Pricing). Volumes A-C should be PDF files, and Volume D an Excel spreadsheet.

Tips for preparing a competitive response

Attend the site visit on August 6, 2026, if possible. This is your chance to understand the full scope of work and site conditions, which can help you prepare a more accurate and competitive quote. If you plan to visit, contact Marshand Boone at [email protected] to make arrangements.

Carefully review the Statement of Work, Price Schedule, Past Performance Questionnaire, and Wage Determination Services attachments. These documents provide crucial details for your proposal. Ensure your past performance references are relevant to herbicide and fertilizer services.

Submit any questions you have by the August 10 deadline. This ensures you receive official clarification. When submitting your quote, ensure you have read and delivery receipts for your email to confirm delivery, and notify the Contracting Officer immediately if you encounter any submission issues.