How to bid on a Sonosite Ultrasound System for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs needs one point-of-care ultrasound system for the Nursing 4A Unit at the Ralph H. Johnson VA Medical Center in Charleston, South Carolina. This system will be used for bedside care in units like ICU, CCU, SICU, and MICU.

The solicitation specifies a Fujifilm Sonosite ST Ultrasound System or an equal product. It must include curved and high-frequency linear transducers, various accessories, training, online education access, and robust cybersecurity features. A minimum five-year warranty for both the system and transducers is required.

This is an opportunity for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide essential medical equipment to a VA facility. The government intends to award a firm fixed price purchase order.

Key dates and what happens at the deadline

The solicitation was published on August 07, 2026. All quotes are due by August 17, 2026, at 8:00 AM ET.

At the deadline, the VA will stop accepting submissions. Ensure your complete quote, including all required documentation, is emailed before this time.

Who this opportunity suits

This opportunity is specifically set aside for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Your business must be verified in the VIP database to be eligible.

Firms specializing in healthcare equipment, particularly medical imaging or electromedical apparatus, are well-suited. The NAICS code for this procurement is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing. A class waiver allows non-manufacturers to supply products from any size manufacturer, provided they meet specific SBA non-manufacturer requirements.

How to respond to this solicitation

To respond, you must email your quote to [email protected]. The subject line of your email MUST state: ATTENTION: 36C24726Q0823 SONOSITE ULTRASOUND SYSTEM.

Your quote must include unit pricing, total pricing, and verification of your SDVOSB status (VIP verified). If you are quoting an 'equal' item, you must provide a spec sheet demonstrating how your offered system meets each salient characteristic. Also include authorization letters if you are not the Original Equipment Manufacturer (OEM) and warranty documentation.

Tips for preparing a competitive response

Carefully review all salient characteristics and ensure your proposed system meets or exceeds each one. If offering an 'equal' product, clearly map how your system's features align with or surpass the specified requirements in your spec sheet.

Double-check that all required documentation is included, such as SDVOSB verification, OEM authorization letters (if applicable), and warranty details. Incomplete submissions can lead to disqualification.

Pay close attention to the cybersecurity requirements. The VA has detailed specific standards for secure wireless networking, data encryption, data in transit, and patching. Ensure your proposed system fully complies with these technical specifications.

Confirm your email subject line is exactly as specified to ensure your submission is correctly identified and processed by the contracting office.