Bid guide
How to bid on Software License Subscription Renewal and Support Services for the Department of State
What the Department of State is buying
The U.S. Department of State is seeking quotes for the renewal of software licenses and associated support services. This is an opportunity for technology vendors to provide essential software and support to a government agency.
The government intends to award a contract or purchase order to a responsible company that submits an acceptable offer at the lowest price. They may award based on initial quotations without discussions, but reserve the right to hold discussions if needed.
Key dates and deadlines
This Request for Quotations (RFQ) was published on July 22, 2026. If you have questions about the solicitation, they must be submitted in writing by July 27, 2026, at 12:00 PM Bangkok local time.
Quotations are due by August 6, 2026, at 12:00 PM Bangkok local time. No quotations will be accepted after this deadline. It is important to note that this is 1:00 AM ET on August 6, 2026.
Who this opportunity suits
This opportunity is suitable for technology firms specializing in software licensing and support services. Vendors should be capable of providing the specific software licenses and support detailed in the solicitation documents.
Companies interested in this bid must be registered in the System for Award Management (SAM) database before submitting their offer. Failure to be registered at the time of submission may result in the proposal being considered non-responsible.
How to respond to this solicitation
To access the solicitation, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view the documents.
Quotations must be submitted electronically as PDF files to [email protected]. All proposals must be in English. Incomplete proposals will not be accepted. Ensure your submission follows the instructions in Section 3 of the solicitation and includes all required documents.
Practical tips for your response
Pay close attention to the submission format and size requirements. Your PDF file size must not exceed 25MB. If your submission is larger, you must send it in separate files attached to separate emails, with each file under 25MB.
Submit any questions you have well before the July 27 deadline to ensure you receive clarification. Also, confirm your SAM registration is active and up-to-date immediately, as this is a mandatory requirement for your offer to be considered.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.