How to bid on SLC ARSR HVAC Replacement for the Department of Transportation

What the FAA is buying and why it matters

The Federal Aviation Administration (FAA) needs a contractor to remove two old HVAC units and their ductwork, then install two new 15-ton air conditioning units, controls, and related components at the Salt Lake City ARSR site in Morgan, Utah. The new HVAC units must be American made.

This is a firm-fixed-price contract with an estimated value between $250,000 and $500,000. The work is expected to take about 30 calendar days to complete. This opportunity is a small business set-aside, which means only small businesses can submit proposals.

Key dates and deadlines

The deadline for submitting Requests for Information (RFI) was August 7, 2026, at 2:00 PM EDT. All questions had to be emailed to the contracting officers.

Proposals are due by August 18, 2026, at 3:00 PM EDT. Proposals received after this time and date will not be considered. Make sure to submit your proposal electronically to [email protected] and [email protected]. The FAA email server has a 10MB file size limit per message, so you may need to send multiple emails.

Who this opportunity suits

This solicitation is specifically for small business concerns. The NAICS code for this acquisition is 238220, which covers Plumbing, Heating, and Air-Conditioning Contractors, with a size standard of $19 million.

Contractors should have experience with HVAC system removal and installation, including ductwork and controls. The selected contractor must perform at least 25% of the on-site work using their own organization.

How to respond to this solicitation

To access the full solicitation documents, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view all documents.

Your response must include both a technical proposal and a cost proposal. These must be prepared in accordance with Clause SA18 – Proposal Content, which is outlined in Section L, pages 57-58 of the Screening Information Request (SIR). Remember to complete and return Section 19, Acknowledgement of Amendments, with your proposal.

Tips for preparing a competitive response

Carefully review the Statement of Work and any amendments to ensure your proposal addresses all requirements. The amendment clarified that any proposed HVAC unit must be American made and specified the quantity of ceiling tiles needed.

Ensure your proposal clearly demonstrates how you will meet the requirement to perform at least 25% of the on-site work with your own organization. Provide a detailed breakdown of your proposed HVAC units, confirming they are American made.

Double-check that all requested information is furnished in your proposal. Incomplete proposals may not be considered. Submit your proposal well before the deadline to avoid any potential issues with email delivery or file size limits.