How to bid on private transportation services for the US Embassy in Quito, Ecuador

What the Department of State is buying

The US Embassy in Quito, Ecuador, needs private transportation services. They plan to establish Blanket Purchase Agreements (BPAs) with qualified providers. These services will support official transportation needs both within and outside Quito, on an as-needed basis.

A BPA is an agreement, not a contract. The government is not obligated to buy a definite amount. When a need arises, an authorized representative will issue an order. If the BPA-holder accepts the order, a binding contract for that specific order is created. This is an opportunity for transportation service providers to establish an ongoing relationship with the Embassy.

Key dates and what happens at the deadline

The solicitation was published on July 07, 2026. All proposals must be submitted electronically by August 07, 2026, at 5:00 PM ET. Questions about this solicitation must be sent to [email protected] before 4:00 PM on July 17, 2026.

Proposals received after the deadline will likely not be considered. The US Government intends to award one or more BPAs based on initial quotations, without holding discussions, though discussions may occur if needed.

Who this opportunity suits

This opportunity is suitable for companies that provide private transportation services. Firms with the capacity to operate within and outside Quito, Ecuador, and that can respond to transportation requests on an as-needed basis, are good candidates. Experience with official or diplomatic transportation may be beneficial.

How to respond

To respond, you must follow the instructions in Section 3 of the solicitation. Complete the required portions of the attached document and submit your proposal electronically to [email protected]. The subject line of your email must reference "Quotation Enclosed – Private Transportation Services."

Your submission must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) file format. The total file size must not exceed 25MB. If your submission exceeds 25MB, divide it into separate files and send them in separate emails, each under 25MB. You must also complete and submit SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, and any additional information required in Section 3.

Tips for preparing a competitive response

Carefully review all sections of the solicitation, especially Section 3 for instructions, Section 1 for pricing, and Section 5 for representations and certifications. Ensure all required forms are accurately completed and submitted.

When preparing your pricing, make sure it is fair and reasonable. Clearly describe your transportation services, including vehicle types, driver qualifications, and any safety protocols. Highlight your ability to meet the on-demand nature of the services and to operate both within and outside Quito. Pay close attention to the electronic submission requirements, including file formats and size limits, to ensure your proposal is successfully delivered.