How to bid on Server Room MINI Split Replacement for USCG Base Charleston

What the Coast Guard is buying

The U.S. Coast Guard needs a contractor to replace a server room mini-split HVAC unit at Coast Guard Base Charleston in North Charleston, South South Carolina. This is a firm fixed-price purchase order. This opportunity is 100% set aside for small businesses, making it suitable for smaller firms specializing in HVAC services.

Key dates and deadlines

The solicitation was published on July 31, 2026. All questions regarding this solicitation must be submitted in writing by 11:00 AM EST on August 24, 2026. Questions submitted after this deadline will not be answered. All quotes must be submitted via email by 11:00 AM EST on August 26, 2026. Quotes submitted by mail or telephone will not be accepted.

Who this opportunity suits

This opportunity is specifically for small businesses. The relevant NAICS code is 238220, for Commercial and Institutional Building Equipment Installation and Servicing, with a size standard of $19 million. Firms with experience in HVAC installation and replacement, particularly for commercial or government facilities, would be well-suited. A site visit is highly encouraged to inspect the work and verify the scope.

How to respond

To access the solicitation, click “View original source” to open the opportunity on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Interested vendors must download and review all attachments, including the Statement of Work (SOW), Service Contract Act Wage Determination, SF-1449, and applicable Provisions and Clauses. Quotes must include a detailed breakdown of estimated labor and material costs, and clearly display your Unique Entity Identifier (UEI) and Tax Identification Number (TIN). In addition to submitting your bid on the SF-1449, you must provide a technical proposal demonstrating an understanding of the SOW and describing your approach to fulfilling all requirements. Ensure your UEI is active and updated via SAM.gov.

Tips for a competitive response

Since the evaluation process is Lowest Price Technically Acceptable (LPTA), your quote needs to be both competitive on price and clearly demonstrate that you can meet all technical requirements. Pay close attention to the Statement of Work (SOW) to ensure your technical proposal addresses every aspect.

Attending the encouraged site visit is a practical step to fully understand the scope and potential challenges, which can help you provide a more accurate and competitive bid. Submit any questions you have before the deadline to ensure you have all necessary information for your proposal. Double-check that your UEI is active on SAM.gov, as this is mandatory for doing business with the Coast Guard.