Bid guide
How to bid on RO/DI and Water Softener Services for the VA in Dayton
What the VA is buying and why it matters
The Dayton VA Medical Center is looking for information from firms capable of maintaining its reverse osmosis systems, water softeners, and hemodialysis and laboratory purification equipment. This includes monthly preventive maintenance, filter and tank exchanges, disinfection, testing, reporting, and related repairs or replacements.
This is an opportunity for firms specializing in water purification system maintenance to potentially secure a fixed-price contract. The work would take place in Dayton, Ohio, and could involve a base period plus four option years, starting in early October 2026.
Key dates and what happens at the deadline
This is a Request for Information (RFI), not a request for proposals. The VA published this RFI on July 30, 2026. The deadline for submitting your information is August 07, 2026, at 10:00 AM ET.
At the deadline, the VA will stop accepting information submissions. The purpose of this RFI is for the VA to gather information to aid in its acquisition planning. Do not send a proposal at this stage.
Who this opportunity suits
This opportunity is suitable for professional services firms with expertise in maintaining reverse osmosis systems, water softeners, and hemodialysis and laboratory water purification equipment. Firms should be able to provide all parts, material, labor, and supervision.
Your firm should be familiar with and able to strictly adhere to the latest versions of ANSI/AAMI ST108- Water for Processing Medical Devices and VHA Directive 1061 Prevention of Health Care Associated Legionella Disease and Scald Injury from Water Systems.
How to respond to this RFI
To respond, you need to email the requested information to the point of contact, [email protected]. The email should include your firm's name, socio-economic status, whether your company has a contract vehicle the VA can use, and if you believe there is an alternative NAICS code, please provide it. You can also include any questions your company has.
To access the original source document, click 'View original source'. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always necessary.
Tips for preparing a competitive response
Even though this is an RFI and not a proposal, provide clear and concise information. Ensure all requested details are included in your email. If you have a specific socio-economic status, clearly state it.
If you have a contract vehicle that the VA can order against, mention it. This can be a significant advantage. If you believe a different NAICS code is more appropriate for this work, provide your reasoning. This shows your understanding of the industry and the solicitation.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.