How to bid on a Scoop Loader for the VA in Clarksburg (VA-26-00075543)

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking one compact scoop wheel loader for the Clarksburg VA Medical Center in Clarksburg, West Virginia. This equipment is needed for grounds maintenance purposes.

The solicitation specifies a 55 HP 2.4L turbocharged engine or equal, an enclosed cab with HVAC, hydrostatic transmission, and specific tire and lighting requirements. This is a brand name or equal solicitation, meaning vendors can offer the specified brand or a functionally equivalent product that meets all detailed specifications.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), which means only businesses with this designation are eligible to bid.

Key dates and what happens at the deadline

This solicitation was published on August 06, 2026. All quotes must be submitted by August 19, 2026, at 9:00 AM ET. This is a firm deadline, and late submissions may not be considered.

The VA has requested delivery of the equipment on or before September 30, 2026. Delivery coordination will be required with the VA's Contracting Officer Representative or Service Line Representative, and deliveries must occur during normal business hours, 7:00 AM to 3:30 PM, Monday through Friday, excluding Federal Holidays.

Who this opportunity suits

This solicitation is specifically for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Vendors must be registered as an SDVOSB to be eligible.

The opportunity is suitable for equipment suppliers or dealers who can provide compact scoop wheel loaders. The relevant North American Industrial Classification System (NAICS) code is 333120, which has a small business size standard of 1,250 employees. Vendors should be able to meet the detailed equipment and safety specifications outlined in the solicitation.

How to respond to this solicitation

To access the full solicitation details, you need to view the original source on the portal. Click the “View original source” link. If the first click takes you to the portal's homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all documents, though some bids allow access without an account. Once you have reviewed the solicitation, prepare your quote according to the instructions provided. This is an RFQ, and a separate written solicitation document will not be issued.

Practical tips for preparing a competitive response

Carefully review all salient characteristics listed for the compact scoop wheel loader. If offering an “equal” product, ensure it demonstrably meets or exceeds every specified requirement. Provide clear documentation or specifications for your proposed equipment to show compliance.

Pay close attention to the delivery requirements, including the requested delivery date and coordination procedures. Confirm your ability to deliver by September 30, 2026, and adhere to the specified delivery hours and contact protocols.

Ensure your business is properly registered as a Service-Disabled Veteran-Owned Small Business (SDVOSB) and that your registration is current. This is a mandatory set-aside, so eligibility is critical. Double-check that your quote includes all necessary pricing details for Line Item 0001, as requested in the solicitation.