Bid guide
How to bid on Scanning and Maintenance Software Services for NYC BERS
What the agency is buying
The NYC Board of Education Retirement System (BERS) is looking for a vendor to provide scanning and maintenance software services. This contract is initially for one year, with the possibility of three additional one-year extensions.
This is an opportunity for technology firms specializing in document management and software maintenance to work with a New York City agency.
Key dates and deadlines
The deadline to submit your proposal is August 18, 2026, at 4:00 PM ET. Proposals will be reviewed as they are received, and a vendor will be selected based on an acceptable proposal that meets requirements and offers the best value to BERS.
It is important to submit a complete proposal by the deadline, as incomplete submissions will be disqualified.
Who this opportunity suits
This opportunity is suitable for technology companies that offer scanning and maintenance software services. Firms with experience in providing software solutions to government or large organizational clients, particularly in the education or retirement system sectors, may find this a good fit.
The relevant category for this bid is technology, specifically software services related to document management and system maintenance.
How to respond
To access the solicitation, you need to go to NYC's Current Solicitations open-data list. You can find this solicitation by its PIN or title, as NYC posts bids to the City Record and PASSPort.
To view the full documents or to submit your proposal, search for the PIN on City Record Online. Alternatively, you can register a free vendor account in PASSPort and respond through that system before the due date.
Tips for a competitive response
When preparing your response, ensure you provide a clear and detailed description of your product. This includes outlining its features, benefits, and how it specifically addresses the needs for scanning and maintenance software services.
Accurate and transparent pricing is crucial. Make sure your pricing structure is easy to understand and competitive. Since incomplete submissions will be disqualified, double-check that all required information, including both product description and pricing, is included before you submit.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Board of Education Retirement System; the original posting controls.