Bid guide
How to bid on Scanning and Maintenance Software Services for NYC Board of Education Retirement System
What the agency is buying
The NYC Board of Education Retirement System (BERS) is looking for a vendor to provide scanning and maintenance software services. This contract is initially for one year, with the possibility of three additional one-year extensions at BERS's discretion.
This is an opportunity for technology firms specializing in document management or data services to secure a potentially long-term contract with a New York City agency.
Key dates and deadlines
The solicitation was published on July 28, 2026. All proposals must be submitted by August 18, 2026, at 4:00 PM ET. Proposals will be reviewed as they are received, so early submission may be beneficial.
Incomplete submissions will be disqualified, so ensure all required documents are included before the deadline.
Who this opportunity suits
This opportunity is suitable for technology companies that provide scanning software and maintenance services. Firms with experience in document management, data processing, or software solutions for large organizations would be a good fit.
The relevant category for this bid is technology, specifically related to software and maintenance.
How to respond
To access the solicitation, you need to view the original source notice on NYC's City Record Online. This notice contains important details like the PIN, any pre-bid information, and instructions on how to obtain the full solicitation documents.
You must contact the agency contact listed in the notice for any questions. Submit your proposal exactly as directed in the notice before the August 18, 2026, deadline. The notice will specify if the submission is through the PASSPort system or another method.
Tips for a competitive response
When preparing your response, focus on providing a clear and comprehensive description of your product. Detail how your scanning and maintenance software services meet the needs of a retirement system, emphasizing efficiency and reliability.
Ensure your pricing is competitive and clearly presented. Double-check that all required components, especially the product description and pricing, are included to avoid disqualification. Since proposals are reviewed as they arrive, submitting a well-prepared response early could be advantageous.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Board of Education Retirement System; the original posting controls.