Bid guide
How to bid on RTLS Hand Held Application (VA-26-00077512) for the VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is conducting market research for Real Time Location System (RTLS) Asset Tracking Handheld Software Application licenses. These licenses are used across 69 VA medical facilities to support ongoing maintenance, expansion, and standardization of asset tracking and management.
The VA currently uses this system and is looking for solutions that can integrate with their existing Infor LBI system, run on VA-approved iPhones, and support various functions like RFID and barcode scanning, offline use, reporting, and robust security. This is an opportunity for vendors to demonstrate their capability to provide an alternative solution to the VA's current system.
Key dates and what happens at the deadline
This is a Sources Sought Notice, not a request for bids. The deadline for responses is August 17, 2026, at 2:00 PM Central Time. However, email responses are requested by August 15, 2026. This notice is for information and planning purposes only and does not commit the VA to issue a future solicitation.
If a formal solicitation is released in the future, it will be posted on the Governmentwide Point of Entry. Vendors are responsible for monitoring that site for updates. Not responding to this notice does not prevent participation in any future solicitation.
Who this opportunity suits
This opportunity is anticipated to be a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The NAICS code is 541519, Other Computer Related Services, with a size standard of 150 employees. Firms specializing in software development, asset tracking solutions, and mobile application development, particularly those with experience integrating with enterprise asset management systems like Infor LBI, would be well-suited.
The VA is specifically looking for solutions compatible with iOS and VA Technical Reference Model (TRM) approved iPhones, and capable of scanning CenTrak active RFID tags and barcodes.
How to respond to this notice
To respond, you need to provide a capabilities statement detailing your specific software solution and how it meets all the listed requirements. You should also include a pricing estimate. Responses should be sent via email to the contract specialist, Juan C. Perez, at [email protected].
To access the original source document on the portal, click the “View original source” link. If you land on the portal’s homepage, click the link again to go directly to the bid. You may need a free account to view some documents.
Practical tips for a competitive response
When preparing your capabilities statement, directly address each minimum requirement and salient characteristic listed in the notice. Clearly explain how your software solution is compatible with VA Interprise Asset Management LBI and how it performs all specified functions.
Highlight your solution's compatibility with VA-approved iPhones, iOS, and FIPS compliance. If your solution supports Bluetooth-connected FIPS Compliant Hardware, mention this. Provide a clear and concise pricing estimate. Since this is market research, a well-structured and detailed response can help the VA understand the available alternatives.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.