How to bid on HVAC Maintenance and Repair for the Roberts Building, DCF

What the agency is buying and why it matters

The Florida Department of Children and Families (DCF) is seeking bids for comprehensive HVAC preventive maintenance and repair services. These services are for the Roberts Building, located in Jacksonville, Florida. This is an opportunity for vendors specializing in heating, ventilation, and air conditioning services to secure a contract with a state agency.

Key dates and what happens at the deadline

This Invitation to Bid (ITB) was published on May 06, 2026. The deadline for submitting your bid is August 18, 2026, at 2:00 PM Eastern Time. All responses must be submitted by this time. Addendum No. 01 with timeline updates was posted on June 30, 2026, and Addendum No. 02 with Written Inquiry Responses was posted on July 1, 2026. Be sure to review all addenda.

Late submissions will likely not be considered, so it is important to plan ahead and submit your response well before the deadline.

Who this opportunity suits

This opportunity is suitable for businesses that provide HVAC preventive maintenance and repair services. Firms with experience in servicing commercial or government buildings, particularly those in the construction or facilities maintenance category, will find this relevant. The work is located in Jacksonville, Florida.

How to respond

To access the full solicitation documents and instructions on how to respond, you need to visit the MyFloridaMarketPlace Vendor Information Portal. The solicitation number is DCF ITB 2526 084. Viewing the posting is public and does not require an account.

Once you have reviewed the posting and all associated documents, submit your response as directed within the solicitation before the August 18, 2026, 2:00 PM ET deadline.

Tips for preparing a competitive response

When preparing your bid, carefully read all sections of the Invitation to Bid, including any addenda. Ensure your proposal directly addresses all requirements and specifications outlined by the Department of Children and Families. Pay close attention to the scope of work for both preventive maintenance and repair services.

Clearly detail your firm's experience with similar projects, particularly those involving large commercial or institutional HVAC systems. Provide a comprehensive and competitive pricing structure. Double-check all submission instructions and deadlines to ensure your bid is compliant and submitted on time.