Bid guide
How to bid on a Federal Funds Tracking System RFI for TX Dept of State Health Services
What the agency is buying and why it matters
The Texas Health and Human Services Commission (HHSC), on behalf of the Department of State Health Services (DSHS), is seeking information about commercially available systems to track federal funds. This system should manage related records, workflows, reporting, funding opportunities, submissions, funding actions, and oversight activities.
This is a Request for Information (RFI), meaning the agency is gathering details about available solutions, not making an immediate purchase. Vendors should care because their input can help shape future procurement decisions for a significant state system.
Key dates and what happens at the deadline
This RFI was published on July 17, 2026. The deadline for responses is August 06, 2026, at 11:30 AM ET. All responses must be submitted by this time.
After the deadline, the agency will review the information provided by vendors to understand the capabilities of commercially available Federal Funds Tracking Systems. This RFI does not guarantee a future contract or purchase.
Who this opportunity suits
This opportunity is suitable for technology firms that offer commercially available software solutions for financial tracking, grant management, or federal funds oversight. Companies with expertise in systems of record for structured, relational data, workflow management, and comprehensive reporting capabilities will find this RFI relevant.
The RFI is specifically for a Federal Funds Tracking System (FFTS) for the Department of State Health Services in Texas, so vendors with experience in state government or health services technology may find this particularly relevant.
How to respond to this RFI
To access the full solicitation documents, you need to go to the Texas Electronic State Business Daily (ESBD). The posting is Solicitation HHS0017637. Viewing the posting and its document list is public and does not require an account.
Once you have reviewed the full documents, submit your response as directed in the posting before the deadline of August 06, 2026, at 11:30 AM ET. The point of contact for this RFI is Andrick Reese.
Tips for preparing a competitive response
When responding to an RFI, focus on clearly describing your solution's capabilities and how it addresses the agency's stated needs for tracking federal funds, managing records, workflows, and reporting. Provide specific examples of features that support end-to-end internal tracking of funding opportunities, submissions, actions, and oversight.
Even though this is an RFI and not a bid for a contract, a well-structured and informative response can position your company favorably for future opportunities. Ensure your response is concise, directly answers any questions posed in the RFI, and highlights your system's strengths in a way that aligns with the agency's objectives.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Dept of State Health Services; the original posting controls.