How to bid on Digitization of Marriage Records for CA Dept of Public Health

What the agency is buying

The California Department of Public Health is seeking information from companies that can digitize marriage records. This is a Request for Information (RFI), meaning the agency is exploring solutions and gathering details from potential vendors. It is an opportunity to show your capabilities and influence future solicitations.

Vendors should care about this opportunity because it allows them to demonstrate their expertise in record digitization to a state agency. Responding to an RFI can position your company for future contracts when the agency moves to a formal solicitation.

Key dates and deadlines

The deadline for submitting your response to this RFI is August 11, 2026, at 6:00 PM ET. It is important to submit your response before this time. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for firms specializing in document digitization, records management, and data conversion services. Companies with experience handling sensitive government records and large-scale data projects, particularly within the healthcare or public health sector, would be a good fit. The relevant category for this work is healthcare services, specifically related to information management.

How to respond

To access the full details and respond, you need to go to the California State Contracts Register, also known as Cal eProcure. Viewing the posting and its associated documents is public and does not require an account. However, to submit your response, you will need to sign in to Cal eProcure with a free account. Follow the specific instructions provided in the posting for submission before the deadline.

Tips for a competitive response

When preparing your response to this RFI, clearly outline your company's experience with similar digitization projects, especially those involving sensitive or historical records. Detail your proposed methodology, technology, and quality control processes. Highlight any security measures you employ to protect data during the digitization process.

Even though this is an RFI, provide as much specific information as possible about your capabilities, capacity, and any relevant certifications or compliance standards your company adheres to. This will help the Department of Public Health understand the scope of services you can offer and how you can meet their needs for digitizing marriage records.