How to bid on Restorative Therapies XciteV2 Clinical Station with Cart for VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) in St. Louis is conducting market research to identify potential suppliers for a Restorative Therapies XciteV2 Clinical Station with Cart. This is a Request for Information (RFI), not a solicitation for bids, meaning the VA is gathering information about available products and vendor capabilities.

For vendors, this is an opportunity to introduce your company and its ability to provide this specific healthcare equipment to the VA. Your response will help the VA make informed decisions about future acquisition strategies.

Key dates and what happens at the deadline

The deadline for submitting your response to this RFI is August 21, 2026, at 9:00 AM ET. Responses must be submitted via email to Israel Armenta at [email protected]. Telephone responses will not be accepted.

It is important to note that this is an RFI, so no contract will be awarded based on these submissions. If the VA decides to issue a formal solicitation, it will be announced separately at a later date, and interested parties would need to respond to that new announcement.

Who this opportunity suits

This opportunity is suitable for companies that can supply the Restorative Therapies XciteV2 Clinical Station with Cart. This includes manufacturers, authorized distributors, and suppliers of medical and dental equipment.

The primary NAICS code identified is 339112, which has a size standard of 1000 employees. Small businesses, including Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Hubzone, and Woman Owned Small Businesses (WOSB), are encouraged to respond and clearly state their business size and representations.

How to respond to this RFI

To access the full details of this opportunity, you will need to click the “View original source” link on the portal. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Your response must be emailed to [email protected] by the deadline. You will need to provide specific company information, including your name, address, SAMS UEI, point of contact, phone number, email, and business size status. You should also indicate if you are an authorized distributor or manufacturer and provide relevant authorization letters.

Additionally, state if your company holds any federal contracts like a GSA FSS, VA NAC, or NASA SEWP contract, and if the products or services are available on those contracts. A capabilities statement providing clear evidence of your ability to meet the requirements is also requested.

Tips for preparing a competitive response

Even though this is an RFI, a well-prepared response can position your company favorably for future solicitations. Ensure all requested information is provided accurately and completely. Clearly state your company's capabilities and how you can meet the VA's needs for the Restorative Therapies XciteV2 Clinical Station with Cart.

If you are an authorized distributor, include authorization letters from the manufacturer. If you offer comparable products, provide a factual comparison demonstrating how your alternatives meet or exceed the specified salient characteristics. Pay close attention to the NAICS code and size standard, and clearly indicate your business size status. This helps the VA understand the market and potential sources.