Bid guide
How to bid on a Replacement Telehealth Audio/Visual System for the Rosebud IHS Facility
What the agency is buying
The Indian Health Service (IHS) is looking for vendors to provide a complete emergency department telehealth audio/visual system for the Rosebud IHS Facility in Rosebud, South Dakota. This includes furnishing, delivering, installing, configuring, testing, and supporting the system.
The work must be completed within 60 calendar days after the contract is awarded. It covers all necessary equipment, cabling, network coordination, user training, documentation, and warranty activation. This is a firm fixed price purchase order.
Key dates and deadlines
This is a Sources Sought Notice, which means the IHS is conducting market research. Your response is a capability statement, not a bid for a contract. The deadline for submitting your capability statement is August 17, 2026, at 12:00 p.m. Central Time (1:00 p.m. Eastern Time).
This notice is for informational and planning purposes only and does not create an obligation or commitment by the Indian Health Service. The information gathered will help the government determine the best acquisition method, including whether a set-aside is possible.
Who this opportunity suits
This opportunity is suitable for businesses capable of providing and installing specialized audio and video equipment for clinical telehealth environments. The anticipated NAICS code is 334310, Audio and Video Equipment Manufacturing, though other relevant codes will be considered.
The IHS encourages responses from businesses of all sizes and socioeconomic categories, including small businesses, 8(a), HUBZone, SDVOSB, WOSB, and Indian Economic Enterprises (ISBEE/IEE). All qualified vendors may respond.
How to respond
To access the full details and respond, you will need to go to the original source on the portal. Click the “View original source” link. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, but this is not always the case.
Your capability statement should include a general overview of your opinions on the project's difficulty and feasibility, along with any innovative ideas. Also provide details on your current capability and capacity to perform the work, examples of similar past projects, organizational experience, management capability, and prior government contracts. Include your UEI number.
Tips for a competitive response
When preparing your capability statement, clearly demonstrate your experience with installing and configuring telehealth or similar complex audio/visual systems in a clinical setting. Highlight your ability to manage all aspects of a project, from equipment delivery to user training and warranty activation.
Emphasize your capacity to meet the 60-calendar-day completion timeline. If you have experience working with government agencies or specifically with the Indian Health Service, be sure to mention it. Detail your approach to coordination with facility staff, including IT, ED leadership, and infection prevention personnel, as this is a key requirement.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Health and Human Services, Department of; the original posting controls.