How to bid on HVAC unit replacement for USCG Base Elizabeth City, NC

What the Coast Guard is buying

The U.S. Coast Guard is seeking a contractor to replace HVAC units in Building 366 at USCG Base Elizabeth City, North Carolina. This will be a firm-fixed-price contract.

This opportunity is a 100% set-aside for small businesses. The relevant NAICS code is 238220, with a size standard of $19 million. This means only small businesses meeting this criteria can bid.

Key dates and deadlines

The solicitation was published on July 21, 2026. If you have questions, submit them in writing by noon Eastern Time on August 3, 2026. An amendment may be posted to address all questions.

A site visit is scheduled for July 30, 2026, at 1:00 PM at Building 366. You must arrange your site visit with LT Renee Gasper via email at least three days in advance. Visitors need to complete a visitor access request form and present a valid Real ID or Passport, providing full name, date of birth, and the last four digits of your SSN. Those with a valid Military ID or RAPIDGate pass are exempt from the access form.

All quotes are due by noon Eastern Time on August 11, 2026. Late submissions will not be accepted.

Who this opportunity suits

This solicitation is specifically for small businesses in the construction sector, particularly those specializing in HVAC installation and replacement. The NAICS code 238220 covers plumbing, heating, and air-conditioning contractors.

Firms with experience in government contracting and a strong understanding of fixed-price contracts will find this opportunity suitable. The requirement for a site visit suggests that local or regional contractors familiar with the Elizabeth City area might have an advantage.

How to respond

To access the full solicitation, click “View original source” above. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

All quotes must be submitted via email to [email protected] by the deadline. Ensure that blocks 14 (including your UEI) through 20c of the SF 1442 form are completed, and all pricing information is included before emailing your submission.

Tips for a competitive response

Carefully review the Statement of Work (SOW) to ensure your bid fully addresses all requirements. Pay close attention to any specific technical specifications for the HVAC units and installation process.

Attending the site visit is strongly encouraged. This allows you to field verify quantities and conditions, which can help in preparing an accurate and competitive quote. If you cannot attend, ensure you have a clear understanding of the site conditions through other means.

Double-check all forms, especially the SF 1442, for completeness and accuracy. Errors or omissions can lead to your bid being rejected. Ensure your UEI is correctly entered. Provide a clear and detailed breakdown of your pricing to demonstrate a thorough understanding of the project costs.