How to bid on HVAC Unit Replacement at USCG Base Elizabeth City

What the agency is buying and why it matters

The U.S. Coast Guard, part of the Department of Homeland Security, is seeking a contractor to replace existing HVAC units in Buildings 7 and 97 at USCG Base Elizabeth City, North Carolina. This is an opportunity for small businesses to secure a firm-fixed-price contract for construction services.

The project involves providing all necessary labor, supervision, equipment, and materials to complete the HVAC replacement as detailed in the Statement of Work.

Key dates and deadlines

The solicitation was published on August 03, 2026. A site visit is scheduled for August 13, 2026, at 10:00 AM. Written questions about the solicitation must be submitted by noon Eastern Time on August 17, 2026.

All quotes are due by noon Eastern Time on August 26, 2026. Submissions received after this deadline will not be considered.

Who this opportunity suits

This opportunity is a 100% small business set-aside. It is suitable for construction firms specializing in HVAC installation and replacement, falling under NAICS code 238220, with a size standard of $19 million. The government intends to award a firm-fixed-price contract.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click leads to the homepage, click it again to go directly to the bid. You may need a free account to view all documents.

Quotes must be submitted via email to [email protected] by the deadline. Ensure that blocks 14 through 20c of the SF 1442 form, including your UEI, and all pricing information are completed before emailing your submission.

For the site visit on August 13, interested parties must arrange their visit with Michael Barclift via email at [email protected] at least three days in advance. Visitors must complete a visitor access request form, provide full name, date of birth, and the last four digits of their SSN, and present a valid Real ID or Passport. Military ID or RAPIDGate pass holders are exempt from the access form.

Tips for a competitive response

Carefully review the Statement of Work to ensure your proposal addresses all requirements for labor, supervision, equipment, and materials. Pay close attention to the evaluation criteria outlined in section 52.212-2.

Attending the site visit is strongly encouraged to field verify quantities and gain a clear understanding of the project scope. This can help you prepare a more accurate and competitive quote. Submit any questions in writing by the deadline to ensure you receive official clarification on any ambiguities.

Double-check that all required sections of the SF 1442 form are fully completed, especially your UEI and pricing, before submitting your quote. Incomplete forms may lead to disqualification.