How to bid on HVAC unit replacement at Mashpee Service Unit for HHS

What the agency is buying

The Department of Health and Human Services is seeking a contractor to replace seven HVAC units at its Mashpee Service Unit. This project involves removing existing rooftop and Bard packaged units and installing new units. The new units must be correctly sized to meet the heating and cooling requirements of the Admin, Medical, and Dental buildings, each measuring 2,400 square feet.

Specifically, the work includes replacing two Trane rooftop units on the Admin Building, two Trane rooftop units on the Medical Building, one Bard package unit on the Admin Building, and two Bard package units on the Dental Building. This is an opportunity for HVAC contractors to work with a federal agency on a defined equipment replacement project.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on July 31, 2026. The deadline for submitting your proposal is August 12, 2026, at 5:00 PM ET. All proposals must be submitted by this time. Late submissions are typically not accepted, so plan to complete and submit your response well in advance of the deadline.

Who this opportunity suits

This opportunity is suitable for businesses specializing in HVAC equipment installation and replacement, particularly those with experience in commercial or institutional settings. Firms with expertise in removing existing units and installing new, appropriately sized heating and cooling systems for buildings of approximately 2,400 square feet will find this bid relevant. The solicitation falls under the equipment category.

How to respond

To access the full solicitation details and prepare your response, you will need to go to the original source portal. Click the “View original source” link. If the first click takes you to the portal's homepage, click the link again to navigate directly to the bid. You may need to create a free account on the portal to view all associated documents, though for some bids, this step is not required.

Tips for a competitive response

When preparing your proposal, clearly demonstrate your firm's experience with similar HVAC replacement projects, especially those involving multiple units and different building types. Provide details on your approach to sizing new units correctly and ensuring minimal disruption during installation. Highlight any certifications or qualifications your team holds relevant to HVAC system work.

Ensure your pricing is competitive and clearly itemized. Pay close attention to all instructions within the RFP document, including any specific requirements for technical proposals, past performance references, and pricing schedules. Double-check that all required forms and documents are completed accurately and submitted by the deadline.