How to bid on Charlottesville City Schools' ERP software and implementation

What Charlottesville City Schools is buying

Charlottesville City Schools is looking for proposals for Enterprise Resource Planning (ERP) software and related implementation services. This new system will integrate and support core business operations for human resources, finance, and procurement functions.

This is an opportunity for technology vendors specializing in comprehensive ERP solutions to provide a commercially available system to a public school division.

Key dates and what happens at the deadline

The solicitation was published on July 23, 2026. All proposals must be submitted by the deadline of August 27, 2026, at 11:00 AM ET. Proposals received after this exact time will not be considered.

Who this opportunity suits

This opportunity is suitable for firms that provide commercially available ERP software solutions. Vendors should have experience in implementing integrated systems for human resources, finance, and procurement, particularly within public sector or educational environments. The work will be performed for Charlottesville City Public Schools in Virginia.

How to respond

To access the full solicitation documents, click the “View original source” link. This will take you directly to solicitation 124908 on eVA, Virginia’s eProcurement portal. You can view the posting and read all documents without needing an account.

To submit a proposal, you will need to sign in with a free eVA vendor account. Ensure you complete your submission before the August 27, 2026, 11:00 AM ET deadline.

Tips for preparing a competitive response

When responding to an RFP for an ERP system, clearly demonstrate your software's capabilities across all required modules: human resources, finance, and procurement. Highlight how your solution offers seamless integration between these areas.

Provide detailed information on your implementation methodology, including timelines, staffing, and post-implementation support. Emphasize your experience with similar projects, especially those involving public sector or educational clients, to show your understanding of their unique needs and compliance requirements.