How to bid on conference facility rental for the Texas Veterans Commission

What the agency is buying

The Texas Veterans Commission (TVC) needs to rent a conference facility for their 2027 Peer Support Coordinators Annual Conference. This event is for their Veterans Mental Health Department (VMHD). They are looking for a venue that can provide lodging, meeting space, and audio/visual services.

This is an opportunity for venues to host a significant annual event, with an estimated value of $70,000.

Key dates and deadlines

This solicitation was published on July 08, 2026. The deadline for submitting your response is August 06, 2026, at 3:00 PM ET. It is important to submit your proposal before this exact time and date.

Who this opportunity suits

This opportunity is suitable for businesses that own or operate conference facilities, hotels, or event venues capable of hosting a multi-day conference. The selected venue must be able to provide adequate lodging, multiple meeting rooms, and necessary audio/visual equipment and support. This is open to all businesses.

Firms with experience in hosting educational or professional conferences, particularly those requiring comprehensive event support, will find this opportunity relevant.

How to respond

To access the full solicitation documents and instructions on how to respond, you need to view the original posting on the Texas Electronic State Business Daily (ESBD). You can find the solicitation by its number, 403-2027-1801-002.

Viewing the posting and its associated documents is public and does not require an account. Follow the specific instructions provided within the posting to submit your response before the deadline.

Tips for a competitive response

When preparing your response, clearly detail all the amenities your facility offers, including the number and capacity of meeting rooms, types of audio/visual equipment available, and lodging options. Provide a comprehensive breakdown of costs for all requested services.

Highlight any experience your venue has in hosting similar government or large-scale conferences. Ensure your proposal directly addresses all requirements outlined in the solicitation, demonstrating your ability to meet the specific needs of the 2027 Peer Support Coordinators Annual Conference.