Bid guide
How to bid on clinical space renovation for patient care at VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is seeking construction services to renovate approximately 3,500 square feet of clinical space within Building 47 at the Western North Carolina VA Health Care System. This project aims to improve patient care areas for ENT and Podiatry, create a new waiting area, modernize exam rooms, and increase storage capacity. The work also includes upgrades to meet current codes and VA design standards.
This is a significant opportunity for construction firms, with an estimated project value between $1,000,000 and $2,000,000. It is specifically set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB).
Key dates and what happens at the deadline
The Invitation for Bid (IFB) is expected to be issued around August 27, 2026. The deadline for responses is approximately September 30, 2026. A pre-bid site visit is tentatively scheduled for September 15, 2026, at 2:00 PM EST. If you plan to attend the site visit, you must RSVP by September 7, 2026, at 12:00 PM EST via email to [email protected].
While attendance at the site visit is not mandatory, it is highly encouraged. The definitive site visit date will be published in the formal solicitation. It is your responsibility to confirm receipt of your RSVP and to bring all necessary personnel, tools, and materials to the site visit. The government will not provide paper copies of any documents or reimburse costs associated with attendance or bid preparation.
Who this opportunity suits
This opportunity is specifically for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Your firm must be considered small under NAICS code 236220, which has a size standard of $45 million. You must also be registered and verified in the SBA certifications database to be eligible for award.
This project is ideal for construction companies with experience in clinical space renovations, particularly those familiar with VA design standards and code upgrades. If there is insufficient interest from qualified SDVOSBs, the site visit may be canceled.
How to respond to this solicitation
The solicitation will be available exclusively online via SAM.gov. You will need to access the opportunity on the portal. The government will not furnish paper copies of the solicitation or any amendments. You are responsible for obtaining the IFB from SAM.gov and acknowledging all amendments.
To be eligible for an award, your firm must be registered in the System for Award Management (SAM) database. Registration requires a DUNS number, so it is recommended to register immediately to ensure timely eligibility for award. Any amendments to the IFB will only be made available through the SAM.gov website.
Tips for preparing a competitive response
Thoroughly review all construction drawings and the VA Final Bid Specifications once the IFB is released. Pay close attention to the specific requirements for improvements to ENT and Podiatry areas, the new waiting area, exam room modernization, storage capacity, and all code and VA design standard upgrades.
If you plan to attend the site visit, prepare a list of questions in advance. This is your chance to gain a deeper understanding of the project scope and site conditions. Even though attendance is not mandatory, it can provide valuable insights that help you craft a more accurate and competitive bid. Ensure your SAM registration is active and current, and that your SDVOSB certification is verified and up to date.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.