How to bid on Seasonal Leasing of Ag Tractors for Illinois DOT

What the agency is buying

The Illinois Department of Transportation (IDOT) is renewing a one-year seasonal lease for agricultural tractors. This lease covers Districts 1 through 9 for the period of January 1, 2027, through December 31, 2027. Each tractor is estimated for 350 engine hours per season, with a total of 126 tractors needed across the districts.

This is a renewal notice, not a new solicitation. Vendors interested in providing agricultural tractor leases should review the original solicitation details to understand the requirements for this type of service.

Key dates and deadlines

The deadline for this opportunity is August 12, 2026, at 7:00 PM ET. All responses must be submitted by this time. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for businesses that can provide agricultural tractors for seasonal leasing. Firms with experience in equipment leasing, particularly agricultural machinery, and those capable of serving multiple districts within Illinois, would be well-suited. The relevant category for this work is food and agriculture, specifically related to equipment provision.

How to respond

To access the full documents and understand how to respond, you need to go to BidBuy, the State of Illinois procurement portal. The solicitation number is 27-494DOT-FINAD-B-53109. You can view the bid's detail page and listed documents without signing in.

If you wish to submit a quote electronically, you will need to register a free vendor account on the BidBuy portal. Otherwise, follow the specific submission directions provided within the bid documents. Ensure your response is submitted before the stated deadline.

Tips for preparing a competitive response

When preparing your response, carefully review all sections of the original solicitation to ensure full compliance with the terms and conditions. Pay close attention to the specifications for the agricultural tractors, including any required features or capabilities. Clearly outline your capacity to provide the estimated number of tractors across the specified districts.

Detail your experience in providing similar leasing services, especially to government agencies. Ensure your pricing is competitive and reflects the estimated engine hours and seasonal lease period. Double-check all submission requirements and deadlines to avoid any issues with your proposal.