How to bid on Offsite Document and Electronic Media Storage for HDA

What the agency is buying and why it matters

The Illinois Housing Development Authority (HDA) intends to renew its contract for offsite document and electronic media storage services. This notice indicates HDA plans to continue its services with Iron Mountain Information Management, LLC. While this is a renewal notice and not a new solicitation, it signals the agency's ongoing need for these services. Vendors in document and media storage may find this information useful for future opportunities with HDA.

Key dates and what happens at the deadline

This notice was published on August 05, 2026. The deadline for any response or inquiry related to this renewal is August 19, 2026, at 1:00 PM ET. At the deadline, HDA will proceed with its planned contract renewal.

Who this opportunity suits

This notice is relevant for professional services firms specializing in offsite document storage, electronic media storage, and information management. Companies that provide secure archiving, retrieval, and destruction services for physical and digital records would find this information pertinent to the category of work HDA procures.

How to respond

Full documents related to this renewal notice, Solicitation 26-551HDA-ADMIN-B-52975, are available on BidBuy, the State of Illinois procurement portal. You can view the bid's detail page and listed documents publicly without signing in. To submit an electronic quote, you would need to register a free vendor account on the portal. Otherwise, follow the specific submission directions provided within the bid documents.

For any questions, you can contact Anna Harris at [email protected].

Practical tips for preparing a competitive response

Even for a renewal notice, understanding the agency's current needs is valuable. If you are interested in similar future opportunities, thoroughly review the available documents to understand the scope of services HDA requires for document and electronic media storage. Pay close attention to any service level agreements, security requirements, and data handling protocols mentioned.

For future bids in this category, highlight your firm's experience with government clients, especially those with sensitive data. Emphasize your security measures, disaster recovery plans, and compliance with relevant regulations. Clearly articulate your capacity to manage large volumes of both physical and electronic records efficiently and securely.