How to bid on Nurse Call System Removal and Installation for the VA

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking a contractor to remove existing nurse call system equipment and install a new system at the Jerry L. Pettis Memorial Veterans Hospital in Loma Linda, California. A nurse call system is a vital technology that allows patients to alert nursing staff for assistance, connecting patient rooms, bathrooms, and staff areas to a central station for reliable communication. This project involves both the removal of outdated equipment and the installation of a modern system.

This is an opportunity for businesses to provide essential healthcare infrastructure services to a VA facility, directly impacting patient care and staff efficiency.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on July 31, 2026. All proposals must be received by August 14, 2026, at 1:00 PM ET. Submissions received after this deadline will likely not be considered.

The solicitation document contains specific instructions for submission, including required documents and how to send your offer to the Contracting Officer. Ensure you review these instructions carefully to meet all requirements by the deadline.

Who this opportunity suits

This opportunity is suitable for contractors experienced in the removal and installation of nurse call systems or similar critical communication technologies within healthcare settings. The North American Industrial Classification System (NAICS) code for this procurement is 334290, which covers Other Communication Equipment Manufacturing, with a small business size standard of 800 employees.

This is an unrestricted solicitation, meaning businesses of any size are eligible to bid. Firms with a proven track record in healthcare technology installation and system integration are well-suited for this project.

How to respond to this solicitation

To access the solicitation, you will need to view the original source on the portal. You may need to click the link twice to reach the specific bid page. While some documents may be viewable without an account, you might need a free account to access all solicitation documents.

Once you have the solicitation, review the attached documents for the price schedule, required documents, and detailed submission instructions. All offers must include a statement confirming acceptance of the terms and conditions, or listing any exceptions with rationale. Submit your offer to the Contracting Officer as directed in the Addendum to Instruction to Offerors.

Practical tips for a competitive response

Thoroughly read all parts of the solicitation, especially the Addendum to Instruction to Offerors, to understand all requirements for your proposal. Pay close attention to the pricing schedule and ensure your offer aligns with the requested format.

Clearly articulate your firm's experience with similar nurse call system projects, highlighting your ability to manage both equipment removal and new system installation in a hospital environment. Provide specific examples of past performance that demonstrate your technical capabilities and reliability.

Ensure your proposal addresses all evaluation criteria outlined in FAR 52.212-2, as described in the attached solicitation. Double-check that all required documents are included and properly formatted before submission to avoid any disqualification.