Bid guide
How to bid on Recreational Services and Placemaking for Madison Parks
What the City of Madison is buying
The City of Madison Parks Division is looking for partners to offer new or expanded recreation and placemaking activities in city parks. This includes ideas like instructional programs, concession operations, and other community or park-based services. The goal is to support equity, inclusion, innovation, and well-being within the parks.
These programs are generally expected to be longer-term and are separate from existing park permits and agreements. The Parks Division relies on community partners to provide and manage these activities, as it does not offer many recreational programs itself.
Key dates and what happens at the deadline
This opportunity was published on June 24, 2026. The deadline for responses is September 01, 2026, at 3:00 PM ET. All proposals must be submitted by this time.
It is important to submit your response before the deadline. Late submissions may not be considered.
Who this opportunity suits
This Request for Proposals (RFP) is suitable for organizations that can provide professional recreational services, instructional programs, or manage concession operations. Firms with innovative community and park placemaking concepts that align with equity, inclusion, and well-being are encouraged to respond.
This is for entities interested in establishing longer-term programs within Madison's park system, rather than short-term events that fit existing permitting processes.
How to respond
To access the full solicitation documents and instructions, you need to go to Wisconsin VendorNet. Search for solicitation number 15045-0-2026-BG. The synopsis, contact information, and document names are available on that page.
The posting will direct you on how to submit your response. Some solicitations accept fax or email, while others route to ShopUW+. Make sure to follow the specific submission instructions before the September 1, 2026, 3:00 PM ET deadline.
Tips for a competitive response
When preparing your response, clearly outline how your proposed activities will enhance the park visitor experience and align with the City's commitment to equity, inclusion, innovation, and well-being. Provide specific examples of how your services will meet these goals.
Focus on demonstrating the long-term viability and benefits of your proposed programs. Detail your experience in providing similar services and your capacity to manage the activities effectively. Ensure your proposal is well-organized and directly addresses all requirements outlined in the solicitation documents.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Madison; the original posting controls.