How to bid on HVAC Replacement at a USDA Quarantine Facility

What the USDA is buying and why it matters

The Department of Agriculture (USDA) needs to replace the HVAC system in the quarantine facility at its Western Regional Research Center in Albany, California. This is a construction opportunity for small businesses.

This project, solicitation number 1232SA26Q1226, is a total small-business set-aside. This means only small businesses can compete for this contract. The applicable NAICS code is 238220, with a small business size standard of $19.0 million.

Key dates and deadlines

The solicitation was published on August 07, 2026. If you have questions, they must be submitted in writing to the Contracting Officer by August 26, 2026, at 4:00 PM PDT. Answers will be posted as an amendment.

Optional site visits are scheduled for August 19, 2026, at 10:00 AM PDT, and August 20, 2026, at 2:00 PM PDT. You only need to attend one. To attend, you must register by emailing [email protected] by August 18, 2026, at 4:00 PM PDT. A government-issued photo ID is required.

The deadline for submitting your quotation is September 09, 2026, at 5:00 PM ET. This is a firm deadline, and late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in HVAC installation and replacement, particularly those with experience in commercial or institutional settings. The NAICS code 238220 covers plumbing, heating, and air-conditioning contractors.

Given the nature of a quarantine facility, experience with projects requiring specific environmental controls or sensitive operational environments could be beneficial, though not explicitly stated as a requirement.

How to respond to this solicitation

This is a Request for Quotation (RFQ), and a separate written solicitation will not be issued. You will need to submit your quotation based on the information provided in the solicitation.

To access the full solicitation details and attachments, you will need to go to the original source portal. Click the link provided to open the opportunity. If the first click takes you to the homepage, click it again to go directly to the bid. You may need a free account to view all documents, but this is not always the case.

Practical tips for preparing a competitive response

Carefully review the Statement of Work and Specifications. These documents will detail the exact requirements for the HVAC replacement. Ensure your quotation addresses all aspects of the work.

Consider attending one of the optional site visits. While not mandatory, it provides an opportunity to understand the existing conditions and ask questions directly. This can help you prepare a more accurate and competitive bid. Remember to register in advance.

Submit any questions you have in writing by the deadline. This ensures you receive official answers that will be shared with all bidders, creating a level playing field. Do not rely on phone calls for information.