How to bid on Off-Post Housing Appliances for the Air Force, Camp Zama, Japan

What the Air Force is buying and why it matters

The Department of the Air Force is seeking a contractor to purchase and deliver appliances for off-post housing near Camp Zama in Kanagawa, Japan. This includes handling all logistics: international shipping, Japanese customs clearance, duties, domestic transportation within Japan, and final delivery to the site.

This opportunity is significant for vendors who can manage complex international logistics and provide products that meet specific local standards. The U.S. Government will not act as the Importer of Record or provide customs assistance, making the contractor fully responsible for these aspects. The contract price must include all shipping, customs, and logistical expenses.

Key dates and what happens at the deadline

This solicitation was published on July 17, 2026. The deadline for submitting your quote is August 27, 2026, at 1:00 AM ET. All required documentation and your quote must be submitted by this time.

Failure to meet the deadline or to provide verifiable evidence of local warranty service capability at the time of quote submission will result in your offer being evaluated as technically unacceptable and not considered for award.

Who this opportunity suits

This opportunity is best suited for equipment suppliers with strong international logistics capabilities, particularly those experienced with shipping to and within Japan. Vendors must be able to supply appliances that strictly comply with Japanese electrical standards (100V / 50Hz) and possess necessary local safety certifications (e.g., PSE mark). Standard U.S. 120V/60Hz appliances will not be accepted.

A critical requirement is the ability to provide on-site warranty service in Japan. If your firm is not physically located in Japan, you must demonstrate an established partnership with a local authorized service provider in Japan capable of meeting this on-site warranty requirement. This is a firm requirement for technical acceptability.

How to respond to this solicitation

To access the solicitation, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

The official solicitation is issued as SF1449 (Form) and is attached to the notice. Quotes are requested in accordance with the instructions within this notice and the attached SF1449. You must submit the Manufacturer’s name and Catalog Cut/Specification Sheet, especially if offering an "or equal" item, to demonstrate full compatibility with the Japanese electrical grid. If partnering for local service, provide the partner company’s Name, Address, Point of Contact, Email, and Phone Number with your quote.

Tips for a competitive response

Carefully review all technical specifications to ensure your proposed appliances meet Japan’s 100V/50Hz standards and have all required local certifications. Clearly document this compliance in your submission. Also, ensure all end products comply with the Trade Agreements Act (TAA); products from non-designated countries are unallowable.

Pay close attention to the logistics requirements. Your quote must be strictly inclusive of all shipping, customs, travel, and logistical expenses. Clearly acknowledge that CLINs 0006 through 0010 are optional and may not be exercised if funding is unavailable, and provide your quote accordingly.

If you are not based in Japan, secure and document your partnership with a local authorized service provider for on-site warranty support. This is a mandatory requirement for your offer to be considered technically acceptable.