How to bid on janitorial services for the Town of Chapel Hill

What the Town is buying

The Town of Chapel Hill is seeking professional janitorial services, including labor, equipment, and supplies, for its Public Works Campus, Post Office and Courthouse Facility, and Town Hall. The RFP may result in one or more contracts.

Key dates and deadline

A mandatory pre-proposal meeting and site visit is scheduled for October 22, 2026, at 9:00 a.m. at 6840 Millhouse Road, Chapel Hill, NC 27516.

Proposals are due November 6, 2026, at 1:00 p.m. ET. The posting directs vendors to submit before the deadline; check it for the exact response method and instructions.

Who this opportunity may suit

This RFP may suit janitorial and commercial cleaning firms able to provide staff, equipment, and supplies for the listed facilities. Firms should account for the mandatory meeting when deciding whether to pursue the work.

How to access and respond

Find solicitation 323-P27-11 on North Carolina’s electronic Vendor Portal (eVP). The posting and document list are publicly viewable, but responding requires a free eVP vendor registration.

Read the posting for the full documents and response instructions. Some North Carolina bids use the separate NC eProcurement (Ivalua) tool; otherwise, submit as the posting directs. Do not assume which method applies without checking the solicitation.

Prepare a complete, competitive response

Review the full solicitation and note every requested form, service detail, and submission instruction. Build your response around the three named facilities and explain clearly how your firm will provide the required labor, equipment, and supplies.

Plan to attend the mandatory meeting on time, and submit well before the deadline. Check that your eVP registration is complete and that your response follows the submission method stated in the posting.