How to bid on HVAC Motorized Valve and DOAS Repairs at USCG SMTC Barracks

What the Coast Guard is buying

The U.S. Coast Guard needs repairs for motorized HVAC valves and a Dedicated Outdoor Air System (DOAS) at the SMTC Barracks in Chesapeake, Virginia. This is a firm-fixed-price order, meaning the agreed-upon price will not change. The work includes providing all necessary labor, materials, and equipment.

This opportunity is a 100% set-aside for small businesses, which means only small businesses can submit a quote. The relevant NAICS code is 333415, Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of 1250 employees.

Key dates and deadlines

The solicitation was published on July 21, 2026. All quotes must be submitted by email no later than August 06, 2026, at 5:00 PM Eastern Time. No oral questions will be accepted; all questions must be submitted in writing to the Contracting Officer and Contract Specialist.

A site visit is scheduled for July 21, 2026, at 10:00 AM Eastern Time at the USCG SMTC Barracks, 1308 Northwest Blvd, Chesapeake, VA 23322. Interested parties must arrange site visits in advance with Nate Chappell at 757-483-8792 or [email protected], and Hayden Heyer at 757-375-1183 or [email protected]. Visitors must complete a visitor access request form and present a valid Real ID or Passport. Military ID or RAPIDGate pass holders do not need the access form.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in HVAC services, particularly those with experience in repairing motorized valves and air handling systems. Firms classified under NAICS code 333415, Plumbing, Heating, and Air-Conditioning Contractors, are the primary target for this solicitation. The work is located in Chesapeake, Virginia, so local or regional contractors may find this particularly appealing.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view some documents.

Quotes must be submitted via the SF-18 form by email to [email protected] and [email protected] by the deadline. Review the provided Statement of Work (SOW) and evaluation criteria in 52.212-2 carefully before preparing your quote.

Tips for a competitive response

Attend the scheduled site visit. This is strongly encouraged by the agency to allow potential quoters to verify quantities and understand the scope of work firsthand. This can help you prepare a more accurate and competitive quote.

Ensure your quote addresses all requirements outlined in the Statement of Work (SOW). Since this is a firm-fixed-price order, a clear understanding of the work and associated costs is crucial. Double-check all calculations and material lists.

Submit your quote using the SF-18 form and ensure it is sent to both specified email addresses before the deadline. Late submissions will not be considered. If you have questions, submit them in writing well in advance of the deadline to allow time for a response.