How to bid on Fuel Oil Tank Replacement for the Buffalo VA Medical Center

What the VA is buying and why it matters

The Department of Veterans Affairs is seeking a contractor to replace three 40,000-gallon fuel tanks and one 7,500-gallon spill connection tank at the Buffalo, NY VA Medical Center. This project also includes replacing the associated monitoring and control systems.

This work is necessary to improve maintainability, meet backup fuel supply requirements, and ensure regulatory compliance. The estimated value of this project is between $5 million and $10 million, making it a significant opportunity for eligible businesses.

Key dates and what happens at the deadline

This is a presolicitation notice, meaning the full solicitation (36C24226B0057) is expected to be posted around August 1, 2026. The deadline for responses to this presolicitation notice is August 11, 2026, at 11:00 AM ET. The contract award is anticipated around September 2026.

Once the full solicitation is released, bids will be accepted electronically only. Bid bonding will be required to respond to the Invitation for Bid (IFB).

Who this opportunity suits

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The relevant NAICS code is 237120, Oil and Gas Pipeline and Related Structures Construction, which has a size standard of $45.0 million.

Firms with experience in removing and replacing large fuel storage tanks, including associated monitoring and control systems, and those familiar with VA construction requirements, will find this opportunity suitable.

How to respond

To access the solicitation materials, you will need to go to the portal. Click “View original source” to open the opportunity. If the first click takes you to the portal’s homepage, click it again to go directly to the bid.

You may need a free account on the portal to view all documents, though for some bids, an account is not required. All solicitation materials, including specifications, drawings, and contract forms, will be available in electronic format only. Amendments to the solicitation will also be posted on the portal; bidders are responsible for obtaining and acknowledging all amendments.

Tips for preparing a competitive response

Given this is a 100% SDVOSB set-aside, ensure your business is properly registered and certified in the System for Award Management (SAM) and the VA's Vendor Information Pages (VIP) database. Verify your NAICS code and size standard alignment.

Carefully review all project drawings and specifications once the full solicitation is released. Pay close attention to the detailed scope of work, administrative requirements, and any specific technical standards for fuel tank replacement and monitoring systems. Prepare your bid bond in advance to meet the submission requirements.

Since bids will be accepted electronically, ensure your submission system is ready and that you understand the process for uploading all required documents before the deadline. For any inquiries, contact the Contracting Officer, Idalia Algarin, by email only.