How to bid on Preventive Pest Management and Emergency Pest Control Services for the Bedford VA Medical Facility

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is conducting market research for preventive pest management and emergency pest control services at the Bedford VA Medical Facility in Bedford, Massachusetts. This includes scheduled treatments and emergency call services for building interiors and exterior perimeters, using an integrated pest management approach.

This is an opportunity for pest control businesses to inform the VA about their capabilities. While this is not a request for a quote or a contract award, the information gathered will help the VA plan its future procurement strategy. Your response could influence whether the requirement is set aside for small businesses or competed openly.

Key dates and what happens at the deadline

The deadline for submitting your capability response is August 06, 2026, at 12:00 PM ET. All responses must be emailed by this time. No telephone inquiries will be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

This is a Sources Sought notice, meaning it is for market research purposes only. No contract will be awarded directly from this announcement. The government will not reimburse you for the cost of preparing your response.

Who this opportunity suits

This opportunity is suitable for businesses specializing in exterminating and pest control services. The relevant NAICS code is 561710, Exterminating and Pest Control Services, with a size standard of $17.5 million.

The VA is particularly interested in identifying businesses with various socio-economic statuses, including VIP Verified SDVOSB, VIP Verified VOSB, 8(a), HUBZone, Economically Disadvantaged Women-Owned Small Business, Women-Owned Small Business, and Small Business. If you claim SDVOSB or VOSB status, you must be registered and Center for Veterans Enterprise (CVE) verified in the VetBiz Registry.

How to respond

To respond, you need to email your capability response to [email protected] by the deadline. Your submission should not exceed 8 pages and must be provided electronically in Microsoft Word or Adobe PDF format.

You should complete the attached Sources Sought Worksheet and may submit additional information related to your capabilities, ensuring it addresses all requirements in the worksheet. You must also be registered in the System for Award Management (SAM) to be eligible for a government contract should a solicitation be issued.

Tips for preparing a competitive response

Clearly articulate your company's experience and expertise in providing preventive pest treatment, management, and emergency pest control services, especially for facilities of similar size and scope to the Bedford VA Medical Facility. Highlight your integrated pest management approach.

Ensure your capability statement directly addresses the requirements outlined in the Performance Work Statement (PWS). Provide specific examples of past performance that demonstrate your ability to meet or exceed the stated quality standards. Double-check that all required qualification information and socio-economic status details are accurately provided in the Sources Sought Worksheet.

Since the page limit is 8 pages, be concise and focus on the most relevant information. Use clear, professional language. Confirm your SAM registration is active and that your company is registered in VISTA, as failure to do so could impact future contract eligibility.