Bid guide
How to bid on HVAC Preventive Maintenance for NYS Office of Mental Health
What the agency is buying
The New York State Office of Mental Health is seeking a vendor to provide preventive maintenance services for HVAC systems and ancillary equipment. This work will be performed at the Mohawk Valley Psychiatric Center.
This is an opportunity for businesses specializing in facilities maintenance, repair, and building operations to secure a contract with a state agency.
Key dates and deadlines
This solicitation was published on July 14, 2026. The deadline for submissions is August 18, 2026, at 11:59 PM ET. All proposals must be submitted by this time.
It is important to complete your submission well before the deadline to avoid any last-minute technical issues.
Who this opportunity suits
This opportunity is suitable for firms with expertise in HVAC system maintenance and related equipment services. Vendors should have experience in facilities, maintenance, repair, and building operations.
The work is located at the Mohawk Valley Psychiatric Center in New York, so local or regional firms may find this particularly relevant.
How to respond
To access the full bid documents and submission instructions, you will need to use the NY State Contract Reporter. First, locate the advertisement on the NY State Contract Reporter search page; no login is needed for this initial step.
Next, create a free vendor account on the NY State Contract Reporter. This account will allow you to open the complete advertisement, download all necessary documents, and view any questions and answers related to the solicitation. Finally, submit your bid according to the instructions provided in the ad, referencing the CR# for identification.
Tips for a competitive response
When preparing your response, clearly detail your experience with preventive maintenance for HVAC systems, especially in institutional or large facility settings. Highlight any specific certifications or qualifications your technicians hold that are relevant to this type of work.
Ensure your proposal addresses all requirements outlined in the solicitation documents. Pay close attention to the scope of work, proposed schedule, and any reporting or documentation requirements. A well-organized and thorough response will demonstrate your capability to the agency.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Mental Health, NYS Office of; the original posting controls.