How to bid on Preventive Maintenance for epMotion Pipette Systems for USDA

What the agency is buying

The U.S. Department of Agriculture (USDA) needs preventive maintenance services for EpMotion 5075 pipetting instruments. These instruments are located at the National Veterinary Services Laboratories (NVSL) in Fort Collins, Colorado. They are crucial for supporting the North American Foot and Mouth Disease Vaccine Bank (NAFMDVB) and National Animal Veterinary Vaccines and Countermeasures Bank (NAVVCB) within the Foreign Animal Disease Diagnostic Laboratory (FADDL).

The NAFMDVB and NAVVCB use these instruments for routine pipetting tasks in laboratory assays to test Vaccine Antigen Concentrates (VACs). This work is vital for ensuring high-quality FMD vaccines are available for agricultural defense against potential outbreaks.

Key dates and deadlines

This request was published on July 29, 2026. All responses must be submitted by August 07, 2026, at 5:00 PM ET. The agency anticipates making an award on August 17, 2026.

Who this opportunity suits

This opportunity is primarily for businesses specializing in electronic and precision equipment repair and maintenance, specifically those with expertise in instruments and laboratory equipment. The North American Industry Classification System (NAICS) code for this requirement is 811210 (Electronic and Precision Equipment Repair and Maintenance), and the Product Service Code (PSC) is J066 (Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment).

The USDA has identified Eppendorf North America Inc. as the intended source for this acquisition because they are the original manufacturer and own proprietary parts and software. However, all responsible sources are encouraged to submit a response for consideration.

How to respond

To respond to this solicitation, you must email your submission to Stephen Tees at [email protected]. Responses must be received by the deadline of August 07, 2026, at 5:00 PM ET. Do not make telephone inquiries; only email responses will be considered.

Tips for preparing a competitive response

Even though an intended source is named, it is important to clearly articulate your firm's capabilities and qualifications. If you believe your company can provide the required preventive maintenance services, detail your technical expertise with EpMotion 5075 instruments or similar laboratory equipment. Highlight any certifications, specialized training, or access to necessary parts and software that would enable you to perform the work effectively.

Ensure your response directly addresses the agency's need for reliable maintenance to prevent equipment failure and work stoppages. Provide specific examples of past performance on similar contracts, if applicable, to demonstrate your ability to meet the critical operational activities of a laboratory environment. Submit your response well before the deadline to avoid any last-minute technical issues.